Records & Data Coordinator – Reports, Training & Compliance

Holland & Knight; Virginia; On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Bonus opportunities

Comprehensive benefits package

Job summary

Holland & Knight seeks a Records Specialist to organize and maintain firm records, forms, and information. You will support the Records Management Program, train staff, and manage sensitive documents in a fast-paced environment.

Required: Bachelor’s degree or equivalent and 3+ years of records maintenance experience. Prior law firm experience is a plus; strong computer and database skills are essential.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 3+ years’ professional experience maintaining administrative or client records.
• Preferred: prior law firm experience.

Responsibilities

• Files, indexes, and maintains records in the firm’s records management system.
• Maintains records systems and disposition procedures; liaises with offsite vendors as needed.
• Coordinates data clean-up tasks and standardizes record classifications.
• Generates reports for internal clients and stakeholders.
• Assists with questions about records management operations.
• Trains staff on processes and provides technical guidance.
• Manages confidential documents and assists with departmental coverage.
• Supports annual reviews of the Records Management Program.
• Develops departmental procedures as needed.
• Executes special projects and other duties as assigned.

Skills

Database skills

Independent worker

Multi-tasking

Organizational skills

Communication skills

Typing speed 40 wpm

Education

Bachelor’s Degree or equivalent

3+ years records maintenance experience

Job description

Holland & Knight seeks a Records Specialist to organize and maintain firm records, forms, and information. You will support the Records Management Program, train staff, and manage sensitive documents in a fast-paced environment.

Required: Bachelor’s degree or equivalent and 3+ years of records maintenance experience. Prior law firm experience is a plus; strong computer and database skills are essential.