Records Management Specialist in Richmond

Energy Jobline ZR; Richmond (VA); On-site; USD 34,000 - 55,000; Part time

Job summary

TSCTI is seeking an experienced records-management resource to assist DHCD divisions in identifying records, applying approved retention schedules, and guiding the hands-on records team in Richmond, Virginia. The role supports development of an agency inventory/tracking tool, coordinates with DHCD project staff and LVA personnel, and ensures confidential handling of sensitive information.

Duration is 12 weeks with potential extension based on workload.

Qualifications

• Hands-on records-management experience applying retention schedules and disposition rules.
• Ability to identify record series and document format, location, date range, and business use.
• Strong written and verbal communication and collaboration across divisions.

Responsibilities

• Identify records produced and maintained by programs; document format, location, date range, volume, and business use.
• Match record groups to retention schedules and document questions for review.
• Help divisions understand workflow and required information for retention.
• Develop and maintain an agency inventory/tracking tool for retention, digitization, storage, and destruction planning.
• Recommend processing routes under DHCD oversight: retain, digitize, or transfer to archives/storage.

Skills

Records-management experience

Retention schedules

Written/verbal communication

Confidential handling

Independent work

Tools

Excel

Word

Outlook

SharePoint

OnBase

Job description

Job Description

Duration: 12 weeks initially; reassess after Week 4 and extend if needed

Job Description:

• Experienced records-management resource who can help DHCD divisions identify records, apply approved retention schedules, and guide the hands‑on records team.
• Work with DHCD division contacts to identify records produced and maintained by each program, including format, location, date range, approximate volume, and business use.
• Match record groups to current Library of Virginia general and agency‑specific retention schedules and applicable record series; document questions and exceptions for DHCD/LVA review.
• Help divisions without an established retention process understand the workflow and the information that must be captured.
• Help develop and maintain an agency inventory/tracking tool that supports retention, digitization, migration, storage, archival transfer, and destruction planning.
• Recommend the appropriate processing route under DHCD oversight: retain, digitize, State Records Center storage, Permanent Archives transfer, or review for approved destruction.
• Identify records that may have federal, grant, contractual, audit, FOIA, litigation, investigation, or other special requirements and route them to the appropriate DHCD subject‑matter contact before disposition.
• Prepare or support required records‑management documentation and transfer lists, including State Records Center/ShelfLife information, archival‑transfer documentation, and destruction‑support documentation as applicable.
• Develop clear written handling instructions for Records Operations Assistants and perform quality‑control review of inventory, box lists, labels, and staging work.
• Coordinate with DHCD project staff, division contacts, the LVA Records Management Analyst, Facilities/Operations, IT/OnBase staff, and vendors as assigned.
• Support metadata and system‑of‑record planning after records have been classified.
• Maintain confidentiality and appropriate handling of official, sensitive, and potentially personally identifiable information.
• May analyze and recommend handling actions, but will not independently authorize destruction, archival transfer, or other final disposition decisions reserved to DHCD leadership/Records Officer and applicable LVA processes.

Mandatory:

• Records‑management experience required.
• No specific certification is required.
• Familiarity with Library of Virginia retention schedules and Virginia public‑records practices is strongly .
• Microsoft Excel, Word, Outlook, OneDrive/SharePoint, LVA retention‑schedule resources, and other DHCD systems as required. OnBase access may be added if needed.

Knowledge, skills, education, and/or experience

• Demonstrated hands‑on records‑management or public‑records experience, including applying retention schedules and disposition requirements.
• Ability to identify record series and document format, location, date range, approximate volume, and business use.
• Experience inventorying physical and/or electronic records and supporting disposition, archival‑transfer, storage, or digitization planning.
• Strong written and verbal communication skills, including the ability to explain records‑retention requirements clearly to non‑specialists and collaborate across divisions.
• Strong judgment, organization, confidentiality, spreadsheet/documentation, and quality‑control skills.
• Ability to work independently, identify exceptions, and elevate questions rather than make unsupported disposition decisions.

Company Description

Company Description22nd Century Technologies, Inc. (TSCTI) is one of the fastest‑growing IT Services Integrators and Workforce Solutions providers in the United States. Founded in 1997, TSCTI is a Certified Minority Business Enterprise (MBE) with a workforce of 6,000+ professionals, including 600+ Cybersecurity Subject Matter Experts (SMEs), delivering mission‑critical solutions across all 50 U.S. states, Canada, and Mexico.
Headquartered in Princeton, NJ, and McLean, VA, with 14 regional offices nationwide, TSCTI provides comprehensive solutions in Digital Transformation, Artificial Intelligence (AI), Cybersecurity, Cloud Computing, IT Infrastructure, Enterprise Modernization, DevSecOps, Managed Services, Workforce Solutions, and Healthcare Staffing. We are a trusted partner to Federal, State, Local, Education (SLED), Healthcare, and Commercial organizations, delivering innovative technology and talent solutions that enable our clients to achieve their strategic objectives.
As one of the nation's leading Healthcare Workforce Solutions providers, TSCTI supports federal healthcare systems, Veterans Affairs (VA) Medical Centers, state and local healthcare agencies, hospitals, clinics, laboratories, long‑term care facilities, and commercial healthcare organizations. We recruit and place highly qualified healthcare professionals across a wide range of specialties, including physicians, advanced practice providers, registered nurses, allied health professionals, behavioral health specialists, laboratory personnel, pharmacy professionals, and healthcare administrative staff. Our healthcare solutions ensure continuity of care while maintaining the highest standards of clinical excellence and regulatory compliance.
With a strong commitment to quality and compliance, TSCTI operates through CMMI Level 3 (Development & Services) and ISO 9001, ISO 20000, and ISO 27001 certified processes, ensuring consistent service excellence, operational maturity, and information security. Today, we proudly support 14 of the 15 Federal Executive Departments, 37 Federal agencies, 50 State governments, 115+ Local agencies, 37 School Districts, numerous healthcare organizations, and 80+ Fortune 500 and commercial clients.
TSCTI has earned numerous industry recognitions, including being named among Forbes America's Best Large Employers, Forbes Best Employers for Veterans, Forbes Best Employers for Tech Workers, Newsweek's America's Greatest Workplaces for , and a 13‑time Inc. 5000 honoree. The company has also been recognized by the Washington Business Journal as one of the Best Places to Work and continues to expand its capabilities through strategic innovation, acquisitions, and investments in emerging technologies.
At TSCTI, our people are our greatest strength. We are committed to fostering an inclusive, collaborative, and growth‑oriented workplace where innovation thrives and careers flourish. Whether delivering cutting‑edge technology solutions or connecting exceptional talent with meaningful careers, we consistently exceed our clients' expectations while empowering our employees to succeed.
Equal Opportunity Employer
22nd Century Technologies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to , , , , , , , , protected veteran status, or any other characteristic protected by applicable federal,