Records Management Specialist II

ZipRecruiter; Dallas (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a Records Management Specialist II to join their team in Dallas. This role offers a unique opportunity to support records management and administrative operations in a collaborative environment. The ideal candidate will have a foundational knowledge of records management principles and be comfortable using office tools like Microsoft Excel and SharePoint. With a focus on maintaining file order and assisting with document handling, this position is perfect for those looking to grow their skills in a supportive, on-site setting. If you are ready to take the next step in your career, this is the opportunity for you.

Qualifications

• Entry-level experience supporting records management or administrative operations.
• Familiarity with handling and organizing documents and records.

Responsibilities

• Maintain file order, create barcodes, and label folders.
• Perform manual tasks including lifting boxes and basic record prep.

Skills

Records Management Principles

Microsoft Excel

Microsoft Word

SharePoint

Document Handling

Education

High School Diploma

Associate’s Degree in Records Management

Tools

EPA Systems (RTS, ARMS, PATT)

Job description

Job Description

Job Title: Records Management Specialist II

Employment Type: Full-Time with Benefits

Work Authorization: US

Security Clearance: Security clearance is required for this role; candidates must meet eligibility criteria.

Work Mode: On-Site with 5 days of presence in Office

Place of Performance: Dallas, TX 75270

Experience Required:

• Entry-level experience supporting records management or administrative operations.
• Familiarity with handling, sorting, and organizing paper documents and electronic records.
• Ability to perform manual tasks including lifting boxes (up to 45 lbs), reaching files above 6 feet, and performing basic record prep tasks.
• Experience working under supervision to maintain file order, create barcodes, and label folders.
• Exposure to records retention schedules and indexing practices.

Skills:

• Basic knowledge of records management principles, including classification and metadata tagging.
• Ability to follow SOPs for records staging, auditing, inventory, and delivery preparation.
• Comfortable using office tools such as Microsoft Excel, Word, and SharePoint.
• Willingness to learn EPA systems like RTS, ARMS, and PATT through on-the-job training.

Educational Qualifications:

• High school diploma or equivalent required.
• Associate’s degree or coursework in records management, library science, or related fields.

Relevant Certification (Required):

None required, but any training in document handling, data entry, or records support is a plus.

Recommended Certifications:

• ARMA Foundations of Records Management Certificate
• Microsoft Office Specialist (MOS) – Excel or SharePoint

Travel:

This position may require occasional travel, flexible hours, and a collaborative team environment.