Records Management Specialist I

ARMADA, Ltd.; Arlington (VA); On-site; USD 45,000 - 60,000; Full time

Job summary

ARMADA, Ltd. is seeking a Records Management Specialist I in Arlington, Virginia. This role involves assisting with the FOIA request lifecycle, processing records requests, and supporting the development of Records Management programs.

The ideal candidate should have at least two years of Records Management experience or an associate's degree with one year of recent experience. Responsibilities also include maintaining compliance with federal records lifecycle.

Qualifications

• At least two years of Records Management experience.
• In lieu of experience, an associate's degree and at least one year of recent Records Management experience are required.

Responsibilities

• Assist with the FOIA request lifecycle.
• Support the development of SORNs and PIAs.
• Help with the ONR Records Management Program.

Skills

Knowledge of NARA regulations

Proficiency in Electronic Records Management Systems

Skilled in conducting file inventories

Ability to liaise with military personnel

Ability to guide teams through digital transformation

Education

High school diploma or GED

Associate's degree (if experience is not met)

Job description

Type: Full Time

Location: Ballston, Virgina

Overtime Exempt: No

Reports To: ARMADA HQ

Security Clearance Required: Secret

Contingent Upon Award: CONTINGENT UPON AWARD***********************

Duties & Responsibilities

• The Records Management Specialist I will assist with the FOIA request lifecycle, including coordinating with requesters, searching for records, working with Counsel on redactions, and preparing response letters.
• Records Management Specialist I assist with the PA Program by processing requests, supporting the development of SORNs and PIAs, and assisting with the quarterly Privacy Spot Check.
• Assist with the development and maintenance of a FOIA/PA desk guide, communicate procedural changes, and assist with maintaining the online FOIA reading room.
• Assist with the ONR Records Management (RM) Program by helping ONR Codes develop RM File Plans and reviewing records for correct SSICs.
• Assist the ONR RM with the appraisal, disposition, and transfer of official records to Federal Records Centers (FRCs) or NARA, including the preparation and packing of record boxes.
• Records Management Specialist I assist with searching for requested records and scanning documents as needed.
• Other duties as assigned.

Knowledge, Skills, And Abilities (KSAs)

• Knowledge of National Archives and Records Administration (NARA) regulations, Federal Records Center (FRC) guidelines, and the federal records life cycle.
• Proficiency in Electronic Records Management Systems (such as HP TRIM, Content Manager, or similar DoD-compliant platforms).
• Skilled in conducting regular file inventories, compliance checks, and data quality assurance reviews.
• Ability to liaise effectively with military personnel, civilian leadership, federal auditors, and external contractors.
• Ability to evaluate legacy paper systems and successfully guide teams through digital transformation and migration.

Minimum/General Experience

• At least two (2) years of Records Management experience.
• In lieu of the desired experience, an associate’s degree and at least one (1) year of recent Records Management experience is required.

Minimum Education

• High school diploma or GED required.

Disclaimer The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position.

ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.