Records Management Specialist — Digital & Physical Archives

The Arc Montgomery County; Derwood (MD); Vor Ort; USD 32.000 - 34.000; Vollzeit

Zusammenfassung

The Arc Montgomery County in Derwood, MD is seeking a Records Management Specialist for a full-time role that ensures data accuracy by entering, updating, and filing records electronically and physically. The position involves digital and physical records management, retrieval of documents on request, adherence to retention policies, and supporting administrative tasks as needed.

The ideal candidate has a Bachelor's degree or equivalent experience, strong attention to detail, and the ability to

Qualifikationen

• Bachelor's degree plus two years of relevant professional experience; or associate degree plus four years of relevant professional experience; or high school diploma or GED plus six years of relevant professional experience.
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with discretion.
• Effective communication and collaboration skills.
• Required to work in the office 95% of the time.
• Reliable transportation.
• Ability to read and write fluently in English and have a good understanding of the English language.

Aufgaben

• Data Entry and Data Integrity: enter, update, and verify data with high accuracy, review for completeness and correctness, resolve discrepancies, and perform routine audits.
• Digital Records Management: scan, digitize, organize records, follow naming conventions and retention standards, and convert files to standardized formats.
• Physical Records Management: organize and maintain physical file rooms, file documents for easy retrieval, purge outdated records, and ensure proper labeling and storage.
• Records Retrieval: locate, retrieve, provide records per requests, track status and fulfillment.
• Compliance and Documentation: adhere to retention policies, maintain logs of purged/archived/transferred documents and handle sensitive information securely.
• Administrative Support: support scanning, copying, document prep, communicate record requests, assist with projects and front desk coverage.
• Other incidental duties may be assigned by supervisor.

Kenntnisse

Attention to detail and organizational

Discretion with confidential data

Effective communication and teamwork

English reading/writing fluency

Ausbildung

Bachelor's degree + 2 years exp

Associate degree + 4 years exp

High school diploma/GED + 6 years exp

Jobbeschreibung

The Arc Montgomery County in Derwood, MD is seeking a Records Management Specialist for a full-time role that ensures data accuracy by entering, updating, and filing records electronically and physically. The position involves digital and physical records management, retrieval of documents on request, adherence to retention policies, and supporting administrative tasks as needed.

The ideal candidate has a Bachelor's degree or equivalent experience, strong attention to detail, and the ability to