Records Management Specialist

Strategic Employment Partners (SEP); United States; On-site; USD 85,000 - 110,000; Full time

Job summary

Strategic Employment Partners (SEP) is partnering with a premier national law firm to hire a Matter Mobility Specialist. You will oversee secure transfer of client files and data, manage matter-tracking, and supervise QC reviews to ensure only authorized records leave the firm.

You’ll coordinate e-discovery databases for large projects and collaborate with IT and outside vendors on complex transfers. You will also support records system upgrades, help write procedures, and train records staff

Qualifications

• 3–5 years of experience in legal operations, records and information governance, or litigation support.
• Experience with document management systems such as iManage or NetDocuments.
• Strong confidentiality and ethical-wall requirements in a law firm.

Responsibilities

• Manage secure transfer of client files and data during matter movement.
• Own matter-tracking and perform quality-control reviews on outgoing files.
• Coordinate e-discovery review databases for large matters.
• Partner with IT and external vendors on complex data transfers.
• Support records-system upgrades and train records staff.

Skills

Legal operations

Records governance

Education

Associate degree or some college coursework

Tools

iManage

NetDocuments

Everlaw

Disco

Excel

Job description

Matter Mobility Specialist | National Law Firm

Our client is a well-established, full-service national law firm with offices across the U.S. The firm is known for a collaborative, inclusive culture that supports professional growth through mentoring and training, along with competitive pay, a bonus program, and comprehensive benefits.

The Role

The Matter Mobility Specialist manages the secure transfer of client files and data, both electronic and physical, as attorneys join or leave the firm and as client matters move in or out. You’ll own matter-tracking, run quality-control reviews on outgoing files to ensure only authorized records leave the firm, coordinate e-discovery review databases for large projects, and partner with IT and outside vendors on complex data transfers. You’ll also support records-system upgrades, help write and maintain procedures, and train records staff.

Preferred Qualifications

• 3–5 years of experience in legal operations, records and information governance, or litigation support, ideally with matter mobility work
• Experience with document management systems such as iManage or NetDocuments
• Familiarity with e-discovery platforms (Everlaw, Disco, or similar)
• Experience with records management databases
• Advanced Excel skills for organizing and tracking large volumes of data
• Strong attention to detail and a solid understanding of confidentiality and ethical-wall requirements in a law firm
• Excellent organizational and communication skills, with comfort working across IT, attorneys, and external vendors
• Associate degree or some college coursework preferred