Records Management Document Control (RMDC) Lead

ZettaJoule, Inc.; Houston (TX); Remote; USD 140,000 - 200,000; Full time

Job summary

ZettaJoule, Inc. is seeking a Lead, Records Management & Document Control to architect and stand up our RMDC program. You will report to the Vice President, Licensing and shape documentation for reactor licensing, engineering baselines, and commercial deployment.

You will select tools, define workflows, and ensure regulatory compliance across records and calculations. In this role, you’ll collaborate with Licensing, Engineering, and Quality teams, manage signatures and archival strategies, and

Qualifications

• Bachelor’s degree in Information Management, CS, Engineering, Business, or related field.
• 8+ years of progressive document control and records management in a regulated nuclear environment.
• Proven expertise in ASME NQA-1, 10 CFR 50 Appendix B, and NRC guidelines.
• Experience evaluating, configuring, or administering EDMS/PLM tools and defining metadata schemas.

Responsibilities

• Architect, implement, and maintain RMDC program in compliance with regulations, guidance, and standards.
• Author and launch procedures, guidance, and training on document control processes.
• Coordinate with Licensing, Systems Engineering, and Quality on retention, classification, and custody protocols.
• Interface with Engineering, Design, and Analysis to control engineering documents and change notices.
• Manage safeguards for sensitive information and export-controlled data per 10 CFR 810 and EAR/ITAR.

Skills

Regulatory depth

System implementation

Collaboration

Education

Bachelor's degree or equivalent

Tools

EDMS/PLM tools

Job description

Location: Houston, TX; Rockville, MD; Bellevue, WA; Remote (US)

Employment Type: Full-Time

Reports To: Vice President, Licensing

About Us

We are a next-generation nuclear technology company pioneering the commercialization of High-Temperature Gas-cooled Reactors (HTGRs) — a proven, safe, and transformative technology for delivering ultra-high-temperature heat and clean power. Our mission is to deploy a global fleet of Advanced Modular Reactors, redefining how clean energy powers energy-intensive industries and communities.

As an early-stage company scaling rapidly, every team member plays a direct role in shaping our technology, foundational systems, and culture. You will join a collaborative, mission-driven team of internationally recognized experts and innovators working to bring advanced nuclear energy to the world.

The Role

As the Lead, Records Management & Document Control (RMDC), you will serve as the founding architect and operational lead for ZettaJoule’s end-to-end document control and quality records management program. Reporting directly to the Vice President, Licensing, you will build this vital capability from the ground up to support our reactor licensing, engineering baselines, and commercial deployment. The final job title and level will be commensurate with the successful candidate’s experience and qualifications.

In this lead individual contributor role, you will evaluate and select enterprise tooling (EDMS/PLM), establish company-wide RMDC procedures, configure workflow taxonomies, and maintain compliance with nuclear regulatory frameworks (ASME NQA-1, 10 CFR 50 Appendix B, and NRC guidelines). You will bridge design, configuration management, quality, and licensing submittals, ensuring every technical calculation, drawing, and regulatory record is controlled, authentic, and retrievable on demand.

Key Responsibilities

Program Development & Governance

• Architect, implement, and maintain ZettaJoule’s RMDC program in compliance with applicable regulations, guidance, and standards.


• Author and launch procedures, guidance, and training modules covering document classification, numbering schemes, review/approval matrices, distribution workflows, and record retention schedules.


• Classify record type and retention requirements in coordination with Licensing, Systems Engineering, and Quality teams; establish rigorous chain-of-custody, receipt inspection, and storage protocols for physical and electronic records.

Tool Selection & Systems Implementation

• Lead the vendor evaluation, technical selection, and implementation of a modern, cloud-based Electronic Document Management System (EDMS) and/or Product Lifecycle Management (PLM) repository tailored for nuclear compliance.


• Define system architecture requirements, metadata models, role-based access controls, and electronic signature processes compliant with applicable regulatory requirements.


• Partner with IT to ensure system validation, disaster recovery, long-term format migration (PDF/A, CAD formats), and data integrity.


• Support the intake, control, and transmission of licensing deliverables submitted to the U.S. Nuclear Regulatory Commission (NRC), Department of Energy (DOE), and international safety authorities.


• Interface directly with Engineering, Design, and Analysis teams to manage the release and baseline change control of engineering documents, including calculations, P&IDs, specifications, design basis documents, and change notices.


• Manage safeguards for proprietary information, Personally Identifiable Information (PII), Export Controlled Information (ECI under 10 CFR 810 and EAR/ITAR), Official Use Only / SUNSI, and Controlled Unclassified Information (CUI) designations.

Operations & Audit Readiness

• Serve as the primary custodian of records during NRC inspections, ASME NQA-1 surveys, and external partner quality audits.


• Conduct periodic internal surveillance and audits of document control adherence across project teams, contractors, and vendors.


• Train and onboard engineering, regulatory, and corporate personnel on document creation, submittal protocols, and records preservation best practices.

What You Bring

• Education: Bachelor’s degree in Information Management, Computer Science, Engineering, Business, or a related field (equivalent industry experience will also be evaluated).


• Experience: 8+ years of progressive document control and records management experience within a regulated nuclear environment (nuclear vendor, supplier, or utility).


• Regulatory Depth: Proven expertise in ASME NQA-1 (Requirement 6 \"Document Control\" and Requirement 17 \"Quality Assurance Records\"), 10 CFR 50 Appendix B, and NRC Document Submittal Guidelines (including Electronic Information Exchange protocols).


• System Implementation: Direct experience evaluating, configuring, or administrating enterprise EDMS/PLM tools and defining metadata schemas, workflows, and lifecycle states.


• Configuration Management: Solid understanding of nuclear configuration management principles (e.g., ANSI/NIRMA, INPO, or EPRI guidelines) and change-management interfaces with Systems Engineering.


• Collaboration & Communication: Outstanding organization, process-writing capability, and interpersonal presence to drive program adoption across an engineering and regulatory organization.


• Must be a U.S. Citizen or U.S. Permanent Resident (Green Card holder).


• Access to export-controlled technical data governed by 10 CFR Part 810 and the Export Administration Regulations (EAR) requires authorization consistent with U.S. export control laws.

Even Better

• Experience establishing an RMDC function from the ground up at an advanced reactor, SMR, or nuclear startup.


• Professional certifications such as CRM (Certified Records Manager), NIRMA certification, or CIP (Certified Information Professional).


• Experience with international nuclear interfaces or bilateral supply chain data handling (e.g., Japanese NRA or European regulatory frameworks).


• Familiarity with Systems Engineering workflows and requirements management.