Records Management Coordinator

City-of-Delray-Beach,-Fl; Delray Beach (FL); On-site; USD 50,000 - 75,000; Full time

Job summary

The City of Delray Beach is seeking an experienced records management professional to coordinate the city's records management program and assist the City Clerk in designing, implementing, administering, and maintaining the program.

The role involves developing retention schedules, overseeing purges, coordinating with departments, managing the records warehouse, and conducting trainings to ensure compliance with legal requirements and policies.

Qualifications

• High school graduate or GED required.
• Three years' verifiable experience in developing, implementing and maintaining a records management program.
• Education equivalent to AA degree in records management accepted.
• Must possess a valid Florida driver's license.
• Certification as a Records Manager is highly desirable.

Responsibilities

• Develops records retention schedules and procedures.
• Oversees annual file purges and disposition.
• Works with departments on retention, maintenance, archiving and disposition of records.
• Organizes and maintains records warehouse/storage facility and all records and files stored in the Office of the City Clerk.
• Conducts training, workshops and meetings on records management.
• Retrieves records as needed. Dispose of records in accordance with state guidelines.
• Reviews records retention and destruction forms for accuracy and submittal to the City Clerk.
• Provides clerical and administrative assistance to meet the operational requirements of the department.
• Coordinates transportation of documents to records warehouse for storage or preparation for destruction.
• Coordinates shredding events with vendor.
• Fosters positive employee relations and employee morale on a City-wide basis.

Skills

Records management

Legal knowledge

Communication

Independent work

Attention to detail

Education

AA degree in records management (or equivalent)

Tools

Office software

Job description

The City of Delray Beach is seeking an experienced records management professional to coordinate the city's records management program and assist the City Clerk in designing, implementing, administering, and maintaining the program.

The role involves developing retention schedules, overseeing purges, coordinating with departments, managing the records warehouse, and conducting trainings to ensure compliance with legal requirements and policies.