Records Management Clerk

City of New York; New York (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

City of New York's Kings County District Attorney's Office in Brooklyn is seeking a Records Management Clerk for its Records Management Unit. The role supports file handling, retrievals, and archival preparation to keep records organized and accessible.

Under supervision, you will maintain files and warehouses, transport cases to and from warehouses and courts, operate the Records Management vehicle, and perform other assigned duties. There are no formal education or experience requirements.

Qualifications

• No formal education or experience requirements. However, the ability to understand and carry out simple instructions is required.
• Candidates must be able to understand and be understood in English.

Responsibilities

• Assists KCDA employees with record retrievals including archives.
• Maintain accurate records of all files inclusive of returns, cases signed out and cases on site.
• Maintain Records Management Offices and Warehouses ensuring they are free from hazards, clean and organized.
• Transport cases to and from warehouses throughout NY.
• Pick up and drop off cases daily to/from the appropriate court buildings.
• Maintain vehicle assigned to Records Management and ensure it is in good working condition, including taking the vehicle into repair shops and alerting Management of issues.
• All other assigned related duties.

Skills

English proficiency

Understand simple instructions

Job description

The Kings County District Attorney's Office, located in the Metrotech area of Brooklyn, New York, is accepting applications for the position of Records Management Clerk for its Records Management Unit.

The Records Management Unit operates the Office's various file rooms. The unit processes all new case files and retrieves any requested archived files. The staff in the unit input data regarding files and their locations into the Records Management Tracking System. Staff maintains an updated inventory of all material stored in the various file rooms. On occasion the employees in the unit prepare files for large scale moves to the archive facility (these transfers can be 20,000 boxes or more). The preparation for these moves is extremely labor intensive as well as physically demanding.

Under direct supervision, with some latitude for independent initiative and judgment, the prospective candidates' responsibilities include:

• Assists KCDA employees with record retrievals including archives.
• Maintain accurate records of all files inclusive of returns, cases signed out and cases on site.
• Maintain Records Management Offices and Warehouses ensuring they are free from hazards, clean and organized.
• Transport cases to and from warehouses throughout NY.
• Pick up and drop off cases daily to/from the appropriate court buildings.
• Maintain vehicle assigned to Records Management and ensuring vehicle is in good working condition, including but not limited to taking the vehicles into repair shops. Alerting Manager/Supervisor of any issues immediately.
• All other assigned related duties.

Qualifications

1. There are no formal education or experience requirements for this position. However, the ability to understand and carry out simple instructions is required.
2. Candidates must be able to understand and be understood in English.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.