Clerical Assistant, Felony Trials Bureau IV

QDAO - Investigate/Admin; New York (NY); On-site; USD 38,000 - 46,000; Full time

Job summary

The Queens County District Attorney's Office is seeking a Clerical Assistant for the Felony Trials Bureau IV to perform a range of clerical duties. The role includes answering inquiries, intake of case files, data entry, document handling, scanning, and transporting files between bureaus, with duties extending to serving documents and preparing letters.

Requirements include a high school diploma, strong multitasking ability, and computer/email proficiency.

Qualifications

• High school diploma or equivalent required.
• Ability to multi-task and communicate effectively.
• Working knowledge of computers and email.

Responsibilities

• Answer inquiries from public, victims, complainants, attorneys, police, and QDA staff.
• Handle intake of new case files, maintain records, and draft reports.
• Assist with data entry, document upload and searching the Case Tracking system.

Skills

Data entry

Excel

Bilingual ability

Education

High school diploma

Tools

Case Tracking system

Job description

Title:

Clerical Assistant, Felony Trials Bureau IV

ID:

1155

Location:

Kew Gardens, NY

Department:

Legal

Job Type:

N/A

Summary

Description

The Office of the Queens County District Attorney (QDA) is currently seeking a Clerical Assistant to help support the Felony Trials Bureau IV (FTBIV). The Clerical Assistant will be responsible for a variety of clerical duties including, but not limited to:

1. Answering telephone and in-person inquiries from members of the public, victims, complainants, attorneys, police officers and QDA staff
2. Handling the intake of new case files, maintaining records, and drafting reports
3. Assisting with data entry, document upload and searching for information in the office's Case Tracking system
4. Scanning, uploading, reviewing, and redacting documents and exhibits
5. Physically locating and transporting case files between bureaus and buildings
6. Physically serving documents to both the courthouse and defense counsel
7. Making required email notifications, entering information into templates and occasionally drafting letters/documents
8. Managing and order supplies
9. Assisting with other clerical duties, as assigned, such as keeping track of vacation schedules, etc.

Qualification Requirements:

Qualified candidates will have at least a high school diploma (or its educational equivalent) and must have the ability to multi-task and communicate effectively, as well as working knowledge of computers and email. Applicants must be able to regularly work Monday through Friday, 9 a.m. to 5 p.m.

Strong preference will be given to candidates with prior clerical experience, including experience with data entry into computerized systems, working knowledge of excel, handling documents of sensitive nature (filing, delivering, scanning, etc.), or to candidates with bilingual ability (written, spoken or both).

Preferred Skills:

• Candidates with prior clerical experience, including experience with data entry into computerized systems, working knowledge of excel, handling documents of sensitive nature (filing, delivering, scanning, etc.)
• Candidates with bilingual ability (written, spoken or both).

Application Information:

Salary Range: $42,000

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.