Clerical Assistant, Felony Trials Bureau IV

Queens District Attorney's Office; New York (NY); On-site; USD 38,000 - 46,000; Full time

Job summary

The Queens District Attorney's Office is seeking a Clerical Assistant to support the Felony Trials Bureau IV (FTBIV). The role involves a range of clerical tasks to assist with case processing and office operations.

Qualifications emphasize a high school diploma, ability to multitask, strong communication, and basic computer and Excel skills; bilingual ability preferred. Typical schedule is Monday through Friday, 9 a.m. to 5 p.m., with a salary around $42k.

Qualifications

• High school diploma or equivalent.
• Ability to multi-task and communicate effectively.
• Working knowledge of computers and email.
• Regular Monday through Friday, 9 a.m. to 5 p.m.
• Prior clerical experience and Excel favored.
• Bilingual ability (written, spoken or both) preferred.

Responsibilities

• Answer telephone and in-person inquiries from the public, victims, complainants, attorneys, police, and staff.
• Handle intake of new case files, maintain records, and draft reports.
• Assist with data entry, document upload, and searching the Case Tracking system.
• Scan, upload, review, and redact documents and exhibits.
• Physically locate and transport case files between bureaus and buildings.
• Physically serve documents to courthouse and defense counsel.
• Make email notifications, enter information into templates and occasionally draft letters/documents.
• Manage and order supplies.
• Assist with other clerical duties, such as tracking vacation schedules.

Skills

Multi-tasking

Effective communication

Bilingual ability

Computers and email literacy

Education

High School Diploma or equivalent

Tools

Excel

Data entry into computerized systems

Job description

The Office of the Queens County District Attorney (QDA) is currently seeking a Clerical Assistant to help support the Felony Trials Bureau IV (FTBIV). The Clerical Assistant will be responsible for a variety of clerical duties including, but not limited to:

1. Answering telephone and in-person inquiries from members of the public, victims, complainants, attorneys, police officers and QDA staff
2. Handling the intake of new case files, maintaining records, and drafting reports
3. Assisting with data entry, document upload and searching for information in the office’s Case Tracking system
4. Scanning, uploading, reviewing, and redacting documents and exhibits
5. Physically locating and transporting case files between bureaus and buildings
6. Physically serving documents to both the courthouse and defense counsel
7. Making required email notifications, entering information into templates and occasionally drafting letters/documents
8. Managing and order supplies
9. Assisting with other clerical duties, as assigned, such as keeping track of vacation schedules, etc.

Qualification Requirements:

Qualified candidates will have at least a high school diploma (or its educational equivalent) and must have the ability to multi-task and communicate effectively, as well as working knowledge of computers and email. Applicants must be able to regularly work Monday through Friday, 9 a.m. to 5 p.m.

Strong preference will be given to candidates with prior clerical experience, including experience with data entry into computerized systems, working knowledge of excel, handling documents of sensitive nature (filing, delivering, scanning, etc.), or to candidates with bilingual ability (written, spoken or both).

Preferred Skills:

• Candidates with prior clerical experience, including experience with data entry into computerized systems, working knowledge of excel, handling documents of sensitive nature (filing, delivering, scanning, etc.)
• Candidates with bilingual ability (written, spoken or both).

Salary Range: $42,000

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.