Clerical Assistant, Felony Conferencing Bureau

QDAO - Investigate/Admin; New York (NY); On-site; USD 42,000 - 47,000; Full time

Job summary

City of New York is seeking a Clerical Assistant in the Felony Conferencing Bureau in Kew Gardens, NY. Responsibilities include securing daily court calendars, printing orders of protection, scanning and mailing documents, and filing case folders.

The role requires efficient multi-line phone handling and proficient computer use. The candidate should have a high school diploma, strong communication skills, and the ability to manage multiple tasks.

Qualifications

• Must have at least a high school diploma or equivalent.
• Ability to manage and answer multiple phone lines and take messages clearly.
• Working knowledge of computers and email is required.

Responsibilities

• Secure daily court calendars and set up cases in QDA's Case Tracking system.
• Print and mail orders of protection; file case folders and status sheets.
• Answer telephone and in-person inquiries; assist with data entry and document uploads.
• Assist in various court rooms and order office supplies as needed.

Skills

Multi-line phones

Message delivery

Communication

Computers & email

Data entry

Filing

Education

High school diploma or equivalent

Tools

QDA Case Tracking system

Job description

Clerical Assistant, Felony Conferencing Bureau

Location: Kew Gardens, NY

Department: Legal

Responsibilities

1. Securing daily court calendars, setting up cases and finalizing the calendars for each designated court part in QDA's Case Tracking system
2. Printing orders of protection
3. Scanning, uploading, and mailing copies of court-issued orders of protection to complainants
4. Creating and filing case folders
5. Sorting and sending status sheets to designated bureaus
6. Securing and filing all completed calendars from Felony Conferencing Bureau ADAs
7. Answering telephone and in-person inquiries
8. Assisting with data entry and document uploads into QDA's Case Tracking system
9. Assisting in various court rooms, when necessary
10. Ordering office supplies
11. Assisting with other clerical duties as assigned

Qualification Requirement

Qualified candidates must have at least a high school diploma (or its educational equivalent) and the ability to manage and answer multiple phone lines, take and deliver complete messages and communicate effectively. Must have working knowledge of computers and email.

Preferred Skills

• Applicants with previous clerical experience including handling multi-line phones, filing, data entry and picking up/delivering sensitive documents.

Salary

Salary Range: $42,000 - $47,000

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Equal Opportunity Statement

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.