Administrative Assistant, Career Criminal Major Crimes Bureau

QDAO - Investigate/Admin; New York (NY); On-site; USD 48,000 - 51,000; Full time

Job summary

The Office of the Queens County District Attorney (QDA) is seeking an Administrative Assistant to support the Career Criminal Major Crimes Bureau. You will perform clerical duties including filing, reporting, and coordinating with ADAs and executive staff.

Qualifications include a high school diploma, strong PC skills with Word/Excel/Outlook, and excellent time management. Typical schedule is Monday through Friday, 9 a.m. to 5 p.m. The salary range is $48,000–$51,000.

Qualifications

• High school diploma or equivalent required.
• Strong computer skills; proficient with Word, Excel, and Outlook.
• Must have good time management, multi-tasking ability, and attention to detail.

Responsibilities

• Answering the telephone for the Bureau and Deputy Bureau Chiefs.
• Maintaining case files and drafting reports.
• Collecting, tracking, reporting and filing trials completed by ADAs.
• Compiling case and court information from Bureau ADAs for meetings with the District Attorney.
• Logging, scanning and distributing motions to ADAs.
• Preparing and distributing case reports to Executive staff.
• Editing and electronically filing investigative activity reports.
• Maintaining inventory of office supplies.
• Managing office equipment and maintenance.
• Managing and submitting Bureau timesheets.
• Assisting with other clerical duties as assigned.

Skills

Time management

Attention to detail

Multitasking

Microsoft Word

Microsoft Excel

Microsoft Outlook

Education

High school diploma or equivalent

Bachelor's degree (preferred)

Tools

Microsoft Office

Job description

Administrative Assistant, Career Criminal Major Crimes Bureau

• Title: Administrative Assistant, Career Criminal Major Crimes Bureau
• ID: 1294
• Location: Kew Gardens, NY
• Department: Legal
• Job Type: N/A

The Office of the Queens County District Attorney (QDA) is currently seeking applicants for an Administrative Assistant position to help support the Career Criminal Major Crimes Bureau (CCMCB). The Administrative Assistant will be responsible for a variety of clerical duties including, but not limited to:

1. Answering the telephone for the Bureau and Deputy Bureau Chiefs;
2. Maintaining case files and drafting reports, as required;
3. Collecting, tracking, reporting and filing trials completed by Bureau Assistant District Attorneys (ADAs);
4. Compiling case and court information from Bureau ADAs for meetings with the District Attorney;
5. Logging, scanning and distributing motions to ADAs;
6. Preparing and distributing case reports to Executive staff;
7. Editing and electronically filing investigative activity reports pertaining to criminal incidents, arrests, search warrants and subpoenas written and issued by ADAs;
8. Maintaining inventory of office supplies;
9. Managing office equipment and maintenance;
10. Managing and submitting Bureau timesheets;
11. Assisting with other clerical duties, as assigned

Qualification Requirements

Qualified candidates should have at least a high school diploma (or its educational equivalent). Candidates should have strong computer skills and must be familiar with Microsoft Word, Excel and Outlook. The candidate should also have excellent time management skills and the ability to multi-task and pay attention to detail.

Applicants must be able to regularly work Monday through Friday, 9 a.m. to 5 p.m.

Preferred Skills

Candidates with a Bachelor's Degree, prior clerical experience, including experience with data entry into computerized systems, handling documents of sensitive nature (filing, delivering, scanning, etc.).

Salary Range: $48,000 - $51,000

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.