Records Management Analyst

T. White Parker; Washington (District of Columbia); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Unlimited PTO

Job summary

T. White Parker seeks a Records Management Analyst to lead the client’s records program across the full life cycle, from inventories to disposals, within a federal civilian organization.

The role requires deep understanding of federal recordkeeping laws and the ability to implement efficiency improvements. You will guide analysts, manage retention schedules, collaborate on SharePoint/file plans, and ensure compliance with ERA, ARCIS, and privacy regulations while training staff and coordinating

Qualifications

• Bachelor's degree or higher in a related field is required.
• Minimum of 5 years of federal records management experience.
• Experience with Google Suite for collaborative documentation and file management.
• Knowledge of Federal Records Act, Privacy Act, PRA, FOIA, and NARA guidance.
• Experience with ERA and ARCIS systems.
• Experience with SharePoint for maintaining file plans and inventories.
• Experience leading or supervising analysts in records management.

Responsibilities

• Provide analysis and recommendations for managing all aspects of the records life cycle.
• Lead records management activities across inventories, scheduling, training, policy development, and disposals/transfers.
• Ensure compliance with federal recordkeeping laws and agency guidance.
• Draft and update retention schedules; manage approval processes in electronic archives.
• Maintain centralized file plans and inventories; supervise staff weekly.
• Oversee disposal and transfer of records and coordinate with archival facilities.
• Develop policies, SOPs, and training materials; lead annual clean-up events.
• Organize meetings and track targets; administer program assessments.
• Advise on electronic records systems, reviews, risk assessments, and metadata practices.

Skills

Strong writing

Analytical skills

Policy documentation

Leadership

Education

Bachelor's degree in business, library science, public administration, or related field

Tools

ARCIS

SharePoint

Google Suite

Job description

Job Description

ABOUT THE ORGANIZATION

Preventing Failures. Delivering Outcomes.

T. White Parker is a results-focused information technology (IT) and management solutions firm that has helped U.S. federal agencies do business better for over 20 years. From providing critical data and information to assisting senior leaders to make critical decisions to providing operational support to enable a mission, our professionals are natural problem solvers, critical thinkers, masters at execution, and have a passion for superior quality and outstanding work products. We hire for careers, not just for contracts. We offer competitive benefits ... including unlimited PTO!

POSITION DESCRIPTION

T. White Parker seeks a Records Management Analyst to provide records management support in a federal civilian organization. This role will be the lead Records Management Analyst providing daily support to the client's records management office across the full records life cycle: inventories, scheduling, training, policy development, and disposals/transfers. The Records Management Analyst understands the federal records management environment including day-to-day operations, compliance requirements, and is able to provide and implement efficiency and effectiveness improvements.

PRIMARY DUTIES AND RESPONSIBILITIES

Primary job duties and responsibilities include, but are not limited to the following:

• Provide analysis and resulting recommendations for managing all aspects of the records life cycle at the agency.
• Serve as lead records management analyst, providing daily support to the client's records management office across the full records life cycle: inventories, scheduling, training, policy development, and disposals/transfers.
• Evaluate current recordkeeping practices and advise leadership on maintaining compliance with applicable federal recordkeeping laws and agency-specific guidance.
• Draft, revise, and shepherd approval of records retention schedules through the client organization's electronic records archive system, averaging roughly 5-8 updates annually.
• Build and maintain a centralized file plan (hosted on a collaboration platform such as SharePoint) along with a master inventory of permanent records, keeping both current as retention rules evolve.
• Direct teams of records analysts and liaison staff in carrying out inventory management, file separation, and preservation work, typically on a weekly cadence.
• Oversee the disposal and transfer of records, distinguishing records from non-records, assembling inventory documentation, and coordinating shipments to the appropriate archival or storage facility several times each month.
• Author and update recordkeeping policies, standard operating procedures, and training materials, and spearhead an annual records clean-up and awareness event across program offices.
• Run a liaison officer network by organizing recurring meetings, tracking annual transfer and destruction targets by office, and administering a yearly program assessment survey.
• Advise on electronic recordkeeping systems, running periodic compliance reviews, risk assessments, and metadata practices to support digital records readiness.
• Apply working knowledge of federal records, privacy, and information-access laws when preparing documentation for records transfers and disposals.

MINIMUM POSITION REQUIREMENTS

• Bachelor's degree in business, library science, public administration, or a related field.
• Minimum of 5 years of related experience in federal records management.
• Experience with Google Suite (Docs, Sheets, Drive) for collaborative documentation and file management.
• Demonstrated knowledge of the Federal Records Act, Privacy Act, Paperwork Reduction Act, FOIA, and NARA regulations and guidelines.
• Experience developing and revising records retention schedules and working with NARA's Electronic Records Archives (ERA) system.
• Hands-on experience with the Archives and Records Centers Information System (ARCIS) for records transfers and requests.
• Proficiency with SharePoint or comparable collaboration platforms for maintaining file plans, inventories, and program documentation.
• Experience leading or supervising analysts or liaison staff in records inventory, file segregation, and preservation activities.
• Strong writing and analytical skills, with demonstrated ability to develop policy documents, SOPs, and training materials.
• Experience facilitating meetings and producing formal meeting minutes, assessments, and repo