Records Technician

constelliscareers; United States; Remote; USD 42,000 - 62,000; Full time

Job summary

constelliscareers is seeking an Records Technician to support case research, record analysis, and financial reconciliation in a compliance-driven government contracting environment. The role emphasizes accurate reporting, editorial feedback, and handling sensitive information with discretion.

Responsibilities include researching sources, performing record verifications, resolving discrepancies, and preparing clear investigative summaries.

Qualifications

• U.S. Citizenship required.
• Minimum 18 years of age.
• High School diploma or GED.
• Minimum of 2 years professional experience reviewing, analyzing, or summarizing documentation.
• Minimum of 2 years experience in a customer service or client-facing role.
• Strong written communication skills and the ability to produce clear, organized reports.
• Demonstrated ability to manage competing priorities in a deadline-driven environment.
• High level of discretion when handling sensitive or confidential information.
• Strong organizational skills and attention to detail.
• Ability to interpret written procedures and follow structured compliance guidelines.
• Basic mathematical proficiency, including financial reconciliation and simple calculations.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and comfort working with databases and online research tools.

Responsibilities

• Case Research & Reporting: Conduct research and develop sources to complete assigned case leads.
• Case Research & Reporting: Perform detailed record checks and verifications to ensure accuracy and contractual compliance.
• Case Research & Reporting: Analyze discrepancies, resolve lead issues, and document findings.
• Case Research & Reporting: Prepare clear, well-structured written summaries and investigative reports.
• Case Research & Reporting: Revise written work based on editorial review and quality standards.
• Financial & Administrative Support: Prepare and reconcile petty cash and escrow account transactions.
• Financial & Administrative Support: Process invoices, reconcile monthly credit card statements, and prepare payments for services.
• Documentation & Workflow Management: Maintain organized documentation in accordance with internal policies and contract requirements.
• Documentation & Workflow Management: Manage multiple active assignments at different stages while meeting deadlines.
• Documentation & Workflow Management: Provide additional operational support as needed.
• Documentation & Workflow Management: May be required to lift and carry up to 25 lbs. Intermittent standing, walking, sitting, squatting, stretching and bending.

Skills

Strong written communication

Time management

Attention to detail

Discretion with confidential info

Education

High School diploma or GED

Tools

Microsoft Office

Research databases

Job description

POSITION: Records Technician

POSITION SUMMARY

This early career position supports case research, records analysis, financial reconciliation, and professional report preparation in a compliance-driven government contracting environment. The position requires strong written communication skills, sound judgment, and the ability to manage multiple assignments while meeting strict contractual standards.

The selected candidate will work with sensitive information and receive regular editorial feedback to ensure accuracy, clarity, and compliance.

RESPONSIBILITIES

Case Research & Reporting

• Conduct research and develop sources to complete assigned case leads.
• Perform detailed record checks and verifications to ensure accuracy and contractual compliance.
• Analyze discrepancies, resolve lead issues, and document findings.
• Prepare clear, well-structured written summaries and investigative reports.
• Revise written work based on editorial review and quality standards.

Financial & Administrative Support

• Prepare and reconcile petty cash and escrow account transactions.
• Process invoices, reconcile monthly credit card statements, and prepare payments for services.

Documentation & Workflow Management

• Maintain organized documentation in accordance with internal policies and contract requirements.
• Manage multiple active assignments at different stages while meeting deadlines.
• Provide additional operational support as needed.
• May be required to lift and carry awkward items weighing up to 25 lbs. Requires intermittent standing, walking, sitting, squatting, stretching and bending throughout the workday.

QUALIFICATIONS

• U.S. Citizenship.
• Minimum 18 years of age.
• High School diploma or general education degree (GED).
• Minimum of 2 years professional experience reviewing, analyzing, or summarizing documentation (any industry).
• Minimum of 2 years of experience in a customer service or client-facing role demonstrating professionalism and responsiveness.
• Strong written communication skills and the ability to produce clear, organized reports.
• Demonstrated ability to manage competing priorities in a deadline-driven environment.
• High level of discretion when handling sensitive or confidential information.
• Strong organizational skills and attention to detail.
• Ability to interpret written procedures and follow structured compliance guidelines.
• Basic mathematical proficiency, including financial reconciliation and simple calculations.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and comfort working with databases and online research tools.

PREFERRED QUALIFICATIONS

• Experience in investigative, legal, compliance, audit, or government-related environments.
• Experience supporting government contracts or working within structured regulatory frameworks.
• Familiarity with researching and navigating law enforcement, court, or archived records databases, including an understanding of jurisdictional distinctions and record accessibility.
• Active Top Secret security clearance.

Equal Opportunity Employer

Race/Color/Sex/Sexual Orientation/Gender Identity/Disability/Vet