Senior Records Management Specialist (52060)

GAP SOLUTIONS INC; Washington; On-site; USD 80,000 - 90,000; Full time

Job summary

Government Accountability Office (GAO) in Washington, DC seeks a Senior Records Management Specialist to deliver advanced records management support in a federal enterprise program. Responsibilities include inventories, classification, retention schedules, and metadata management across agency records.

The role requires a Bachelor’s degree and 3+ years of Records/Information Management, ERMS experience, and active TS clearance.

Qualifications

• Bachelor's degree in Information Management, Library Science, Information Systems, Business Administration, Public Administration, Archives Management, or related field.
• Minimum 3 years of professional Records and Information Management experience.
• Experience with federal records management requirements.
• Experience applying records retention schedules and records classification methodologies.
• Experience conducting records inventories and file plan development.
• Experience with electronic records management systems (ERMS).
• Advanced Microsoft Office Suite skills.
• Ability to work independently and lead small projects.
• Active TS clearance is required.

Responsibilities

• Conduct records inventories and file plan development.
• Appraise and classify federal records.
• Apply NARA-approved Records Retention Schedules and General Records Schedules (GRS).
• Identify unscheduled records and support schedule update recommendations.
• Support digitization and electronic records initiatives.
• Develop metadata structures and records descriptions.
• Support records migration, transfer, archival preservation, and disposition activities.
• Develop reports, training materials, and guidance documents.
• Mentor junior records management personnel.
• Participate in quality assurance reviews to maintain 100% QA accuracy requirements.
• Support Records Management training, briefings, and stakeholder engagement.
• Ensure compliance with federal records management laws, regulations, and policies.

Skills

MS Office proficiency

Independent work & leadership

Documentation skills

Education

Bachelor's degree

Tools

ERMS

Job description

Job Details
Level: Experienced
Job Location: US Government Accountability Office (GAO) - Washington, DC 20548
Position Type: Full Time
Education Level: Bachelors Degree
Salary Range: $80,000.00 - $90,000.00 /year
Travel Percentage: None
Job Shift: Day
Job Category: Other

NOTE: ACTIVE TOP SECRET CLEARANCE REQUIRED!

The Government Accountability Office (GAO), headed by the Comptroller General of the United States, was created by the Budget and Accounting Act of 1921. GAO is a legislative agency, independent of the executive departments. GAO assists the Congress in its oversight of executive branch departments and agencies by providing audits, evaluations, and investigations of federal programs and activities.

Records and Privacy (R&P) is responsible for agency records and information management services. R&P preserves organizational knowledge and mitigates risk and exposure to GAO by following best practices and developing processes, procedures, and enabling technologies that adhere to good recordkeeping guidance and standards. R&P staff create, implement, manage, and enforce the policies and procedures concerning the creation, organization, maintenance, use, storage, retrieval, and disposition of the GAO's records (regardless of record media and formats), and administer the oversight program for federal agency requests for records disposition under Title 8 of the United States Code. R&P answers information requests and performs research on all GAO collections after custody of the records is transferred to R&P from the originating GAO offices.

The records collections within GAO are comprised of administrative, engagement, legal, and policy documents. R&P manages records of historical significance, such as the Legislative Histories and GAO’s publications. GAO records have varying degrees of sensitivity and classification, including, but not limited to classified National Security Information at all levels, Controlled Unclassified Information (CUI), and business sensitive. Few of GAO’s holdings have permanent retention, but several collections must be maintained for decades. GAO has over ten million documents in its document and records management system and approximately 16,000 cubic feet of analog records in storage at the Federal Records Centers.

Position Objective

Provide services as a Senior Records Management Specialist in support of the overall functions of The U.S. Government Accountability Office (GAO), Records and Privacy Department (R&P). The Senior Records Management Specialist provides advanced records and information management support for a federal enterprise records program. The individual supports agency-wide records inventories, records appraisal and classification, retention schedule application, electronic records management, metadata administration, digitization initiatives, and records lifecycle management activities. The Specialist serves as a technical lead for assigned projects and independently performs complex records management assignments with minimal oversight.

Duties and Responsibilities

• Conduct records inventories and file plan development.
• Appraise and classify federal records.
• Apply NARA-approved Records Retention Schedules and General Records Schedules (GRS).
• Identify unscheduled records and support schedule update recommendations.
• Support digitization and electronic records initiatives.
• Develop metadata structures and records descriptions.
• Support records migration, transfer, archival preservation, and disposition activities.
• Develop reports, training materials, and guidance documents.
• Mentor junior records management personnel.
• Participate in quality assurance reviews to maintain 100% QA accuracy requirements.
• Support Records Management training, briefings, and stakeholder engagement.
• Ensure compliance with federal records management laws, regulations, and policies.

Basic Qualifications

• Bachelor's degree in Information Management, Library Science, Information Systems, Business Administration, Public Administration, Archives Management, or related field.
• Minimum 3 years of professional Records and Information Management experience.
• Experience with federal records management requirements.
• Experience applying records retention schedules and records classification methodologies.
• Experience conducting records inventories and file plan development.
• Experience with electronic records management systems (ERMS).
• Advanced Microsoft Office Suite skills.
• Ability to work independently and lead small projects.
• Active TS clearance is required.

Preferred Qualifications

• Certified Records Manager (CRM).
• Experience supporting federal agencies.
• Knowledge of NARA regulations and guidance.
• Experience with digitization projects and metadata management.
• Experience supporting records disposition and transfer activities.
• Strong written communication and technical documentation skills.
• Ability to communicate effectively, orally and in writing, with non-technical and technical staff.
• Detail-oriented and possess strong organizational skills with the ability to prioritize multiple tasks and projects.

Equal Employment Opportunity Statement

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.

This position is contingent upon contract award.