Public Records & Office Administrator

Association of Washington Cities; Olympia (WA); On-site; USD 62,000 - 93,000; Full time

Benefits offered by this job

Health insurance

Retirement benefits

Paid vacation

Paid holidays

Tuition assistance

Job summary

Association of Washington Cities (AWC) is seeking a full-time Office and Records Specialist to support our administrative team and the Public Records Officer. The role involves handling technical records tasks, front-desk coverage, and HIPAA‑compliant document processing.

This position is based in Olympia, WA, with a comprehensive benefits package described in our compensation section. Qualified candidates will have 3 years of administrative experience, proficiency in Microsoft 365 and Adobe

Qualifications

• 3 years' progressive administrative support experience.
• Experience coordinating team workloads and prioritizing tasks.
• Experience in records management preferred.
• Associate's degree or equivalent education/experience.

Responsibilities

• Provide lead administrative support by coordinating daily office activities.
• Perform technical administrative tasks including mail merges and MS 365 usage.
• Provide front-desk coverage and handle incoming calls and visitors.
• Process documents with attention to confidentiality and HIPAA considerations.
• Assist PRO with processing public records requests as required.
• Prepare records for production and apply redactions as needed.

Skills

Attention to detail

Strong communication

Customer service

Discretion and professionalism

Education

Associate's degree

Tools

Microsoft 365

Adobe Pro

Job description

Association of Washington Cities (AWC) is seeking a full-time Office and Records Specialist to support our administrative team and the Public Records Officer. The role involves handling technical records tasks, front-desk coverage, and HIPAA‑compliant document processing.

This position is based in Olympia, WA, with a comprehensive benefits package described in our compensation section. Qualified candidates will have 3 years of administrative experience, proficiency in Microsoft 365 and Adobe