Administrative Specialist: Office Operations & Records

Frontpoint Health; Longview (TX); On-site; USD 28,000 - 36,000; Full time

Job summary

Highland Park Senior Care in Longview, TX is seeking an organized Office Assistant to support daily office operations and clerical tasks. The role requires handling admissions-related paperwork and coordinating with the Office Manager.

Ideal candidates will have a high school diploma and strong organizational skills, with proficiency in Microsoft Office and the ability to multitask in a fast-paced environment. This position involves light lifting and standing as part of daily duties.

Qualifications

• High school diploma or equivalent.
• Experience in an administrative or office support role.
• Excellent organizational and communication skills.
• Proficient in Microsoft Office Suite.
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail.

Responsibilities

• Available during the agency’s operating hours.
• Verify licenses and renewals as needed.
• Assist Office Manager with daily tasks and duties.
• Maintain open communications with OM and staff.
• Process orders and uploads in the system daily.
• Keep workflow current and up-to-date.
• Prepare and manage Admit Packs and charts.
• Create new admit soft charts and discharge chart breakdowns.
• Run office reports designated by OM.
• Assist with stocking and organizing medical supplies.
• Stand and bend as required during tasks.
• Lift up to 50 pounds as needed.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Microsoft Office

Independent worker

Team player

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Highland Park Senior Care in Longview, TX is seeking an organized Office Assistant to support daily office operations and clerical tasks. The role requires handling admissions-related paperwork and coordinating with the Office Manager.

Ideal candidates will have a high school diploma and strong organizational skills, with proficiency in Microsoft Office and the ability to multitask in a fast-paced environment. This position involves light lifting and standing as part of daily duties.