Administrative Specialist - Department Ops & Support

City of Longview; Longview (TX); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Vacation days

Paid holidays

Sick days

Emergency Leave

Longevity Pay

Health insurance

Job summary

City of Longview is seeking an Administrative Assistant to provide essential support to a department head and staff. You will handle correspondence, meetings, and files, while assisting with budgeting and payroll preparation as needed.

The role requires strong organization, data entry accuracy, and excellent customer service for the public and city employees. Work is performed in a standard office setting with opportunities to contribute to community services.

Qualifications

• Two years of experience as an administrative assistant or equivalent
• Excellent written and verbal communication skills
• Proficiency with standard office software and records management practices
• Ability to prepare and furnish reports, correspondence, and documentation
• Strong coordination and multitasking abilities

Responsibilities

• Provide administrative support to a department head or manager
• Coordinate meetings and training sessions, reserve venues and arrange supplies
• Prepare and process correspondence, reports, invoices, and payroll-related documents
• Maintain departmental records, rosters, files, and databases; ensure data accuracy
• Assist with budget monitoring and financial reporting as required
• Handle inquiries from the public and internal staff with professionalism

Skills

Administrative support

Customer service

Data entry

Record keeping

Travel arrangements

Education

High School Diploma or equivalent

Job description

City of Longview is seeking an Administrative Assistant to provide essential support to a department head and staff. You will handle correspondence, meetings, and files, while assisting with budgeting and payroll preparation as needed.

The role requires strong organization, data entry accuracy, and excellent customer service for the public and city employees. Work is performed in a standard office setting with opportunities to contribute to community services.