Records Maintenance Supervisor (Clerical Supervisor 2)

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 60,000 - 75,000; Full time

Job summary

The Public Utility Commission is seeking a Records Management Supervisor to lead the team in managing records efficiently. This role involves supervising staff, ensuring compliance with legal standards, and coordinating access to records. The position offers part-time telework opportunities and requires adherence to Pennsylvania residency requirements.

Qualifications

• One year as a Clerical Supervisor 1 or equivalent experience.
• Ability to perform essential job functions.

Responsibilities

• Supervise record retention and manage file purging.
• Act as liaison with historical commission and oversee digitization.

Skills

Records Management

Supervision

Communication

Education

High School Diploma

Job description

Public Utility Commission Records Management Supervisor

The Public Utility Commission (PUC), Secretary's Bureau is seeking a highly motivated and experienced Records Management Supervisor to lead our team, ensuring the efficient and compliant management of the Commission’s records. This role is crucial for maintaining the integrity and accessibility of our information while adhering to all applicable legal and regulatory standards. Your work will support PUC’s mission to protect the public interest and effectively oversee utility service providers across the state!

As a Records Maintenance Supervisor, you will be responsible for supervising record retention within the Document Control and Records Maintenance Division. This includes implementing the record system directed by the PUC, adhering to retention schedules, and managing the purging of files as mandated. You will also authorize personnel access to records at the State Records Center and coordinate file transfers from all Bureaus to the State Records Center or Archives.

You will act as our liaison with the Pennsylvania Historical and Museum Commission, Division of Archival and Records Management Services (PHMC/DARMS), attending meetings, seminars, and training sessions to keep our team current with best practices in records management. You will supervise staff involved in digitizing records from microfilm to digital formats and authorize online public access via the PUC website. Apply today and become a vital member of our dedicated team!

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch
• Telework: Opportunity to work from home part-time, with requirements for a secure high-speed internet connection and an approved Pennsylvania-based location. If unable to telework, reporting to Harrisburg headquarters is available.
• Salary: Starting salary may be non-negotiable in some cases.
• Further communication regarding this position will be via email. Please check your email, including spam/junk folders.

Qualifications

Minimum Experience and Training Requirements:

• One year as a Clerical Supervisor 1, or
• One year as a Clerical Assistant 3, or
• Two years as a Clerical Assistant 2, or
• Equivalent experience and training

Other Requirements:

• Meet PA residency requirements. For more info, follow the provided links and click on Residency.
• Ability to perform essential job functions.

How to Apply:

• Provide relevant, detailed experience and education directly on the application. Resumes and cover letters will not be reviewed.
• Attach unofficial transcripts if claiming education to meet minimum requirements.
• Submit your application by the posting closing date. Late applications will not be accepted.
• Failure to comply with application instructions may disqualify you.

Veterans and Disability Accommodations:

• Employment preference for qualified veterans per Pennsylvania law. Details at the provided link.
• Disability accommodations available; discuss requests with the interviewer in advance.

Equal Opportunity Statement:

The Commonwealth is an equal employment opportunity employer committed to diversity and inclusion. We do not discriminate based on race, color, religion, ancestry, union membership, age, gender, sexual orientation, gender identity/expression, national origin, AIDS/HIV status, disability, or other protected categories. All qualified candidates are encouraged to apply.

Completing the application and supplemental questions serves as your exam for this position. Your score depends on the detailed information provided. Only one application/test per posting is allowed. Results will be sent via email.