Records & Information Management Specialist

Town of Addison; Carrollton (TX); Presencial; USD 42.000 - 66.000; Jornada completa

Descripción de la vacante

NTECC seeks a Records and Information Coordinator to support agency-wide records management, including organization, retention, and secure disposition of physical and electronic records. You will process records requests, manage logs, and collaborate with departments, courts, attorneys, and law enforcement on compliant information handling.

The role requires knowledge of the Texas Public Information Act and related codes, the ability to redact and review records, and to maintain filing systems

Formación

• High school diploma or equivalent with 3 years of records administration or related experience.
• Familiarity with the Texas Public Information Act and related laws.
• Associate degree or higher preferred.
• Experience coordinating records requests and handling confidential information.
• Proficiency with Microsoft 365 and the ability to learn specialized systems.

Responsabilidades

• Coordinate records management across departments.
• Serve as primary contact for records inquiries and requests.
• Receive, review, log, prioritize, and track records requests from receipt through completion.
• Retrieve and prepare records such as CAD documents, policies, contracts, and training records.
• Maintain records systems, retention schedules, and audit trails.
• Collaborate with departments, courts, attorneys, law enforcement, and other partners to ensure compliant handling.
• Assist designated leadership with subpoenas and litigation-related requests.
• Maintain organized physical and electronic filing systems and digitize documents.
• Track records activity, reports, and response timelines.
• Ensure destruction of records when appropriate and authorized.

Conocimientos

Records management

Public Information Act knowledge

Microsoft 365

Communication skills

Analytical skills

Confidentiality

Educación

Associate degree or higher in records management or related field

Certification such as CRA/CRM/IGP (preferred)

Experience in public sector/government

Herramientas

Document management systems

Records request tracking systems

Electronic discovery tools

Descripción del empleo

NTECC seeks a Records and Information Coordinator to support agency-wide records management, including organization, retention, and secure disposition of physical and electronic records. You will process records requests, manage logs, and collaborate with departments, courts, attorneys, and law enforcement on compliant information handling.

The role requires knowledge of the Texas Public Information Act and related codes, the ability to redact and review records, and to maintain filing systems