Records & Information Coordinator

Cadient, LLC; Chicago (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

Metra is seeking a Records Coordinator in Chicago to manage the Real Estate contract records and ensure compliant retention practices. You will coordinate imaging, indexing, and off-site storage while supporting the Real Estate division with accurate documentation.

The role requires an Associate degree and hands-on experience with Microsoft 365, strong organization, and attention to detail. You will work with vendors, maintain filing systems, and help implement records governance and public

Qualifications

• Associate degree or any combination of education and experience that equals two (2) years in records management, document control, or administrative support functions.
• Two (2) years of experience in records management, document control, contract administration, or administrative support functions.
• Knowledge of records governance and compliance with local, state, and federal laws and regulations related to record retention and public records.
• Knowledge and techniques of records preservation, duplication, and restoration.
• Knowledge of general office practices and administrative support functions.
• Knowledge of records management principles in matters related to active and inactive records.
• Knowledge or real estate concepts, contract language, deeds, or land rights.
• Familiar with records and information systems and archives.
• Intermediate level experience with Microsoft 365 (Word, Excel) and data entry.
• Good written and verbal communication and interpersonal skills for records management and public records requests.
• Good organizational, analytical, and problem solving skills.
• Ability to read, interpret, and apply legislative rules and regulations.
• Ability to pay attention to details, prioritize work, meet deadlines, and coordinate projects.
• Ability to quickly learn new technologies and processes.
• Ability to maintain confidential records and filing systems.
• Ability to lift and move up to 20 pounds.

Responsibilities

• Administer the records retention process for the division.
• Update and maintain files and records systems.
• Serve as the technical expert on electronic and paper records and information management.
• Prepare documents for imaging and indexing; operate scanning equipment.
• Index and convert scanned material to digital formats; quality check images.
• Audit records and tracking databases for accuracy and completeness.
• Monitor storage policies and disposition of off-site records.
• Develop and maintain records procedures, guidelines, and controls.
• Ensure processes are documented and accessible for staff.
• Perform other related duties as assigned.

Skills

Microsoft Word

Microsoft Excel

Communication

Organization

Data entry

Attention to detail

Education

Associate degree or equivalent in records management or related field

Two years of experience in records management or administrative support

Tools

Electronic scanning equipment

Job description

Metra is seeking a Records Coordinator in Chicago to manage the Real Estate contract records and ensure compliant retention practices. You will coordinate imaging, indexing, and off-site storage while supporting the Real Estate division with accurate documentation.

The role requires an Associate degree and hands-on experience with Microsoft 365, strong organization, and attention to detail. You will work with vendors, maintain filing systems, and help implement records governance and public