Records & Filing Specialist

Little Flower Children and Family Services of New York; New York (NY); On-site; USD 36,000 - 48,000; Full time

Job summary

Little Flower Children and Family Services of New York is seeking a File Clerk to organize and maintain case records for individuals under the agency’s supervision. You will collaborate with multiple departments to ensure files are stored securely and can be retrieved quickly.

Responsibilities include creating and maintaining filing systems, both electronic and physical, sorting documents, logging file movements, and supporting data entry and administrative tasks.

Qualifications

• High school diploma or equivalent.
• Previous experience working in an office environment.
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Proficiency in Microsoft Office and other computer software systems.
• Good communication and interpersonal skills.

Responsibilities

• Create and maintain filing systems, both electronic and physical.
• Sort and categorize documents according to content, purpose, or date.
• Retrieve files upon request from individuals and departments within the organization.
• Create new files as needed and ensure that all documents are properly labeled.
• Record file movements and keep logs of all files taken out of the filing system.
• Ensure that all files are stored securely and are protected from unauthorized access or theft.
• Perform periodic audits of files to ensure accuracy and completeness.
• Assist with data entry and other administrative tasks as needed.
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office and other computer software systems.
• Good communication and interpersonal skills.
• High school diploma or equivalent.
• Previous experience working in an office environment.

Skills

Organizational skills

Time management

Attention to detail

Teamwork

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Little Flower Children and Family Services of New York is seeking a File Clerk to organize and maintain case records for individuals under the agency’s supervision. You will collaborate with multiple departments to ensure files are stored securely and can be retrieved quickly.

Responsibilities include creating and maintaining filing systems, both electronic and physical, sorting documents, logging file movements, and supporting data entry and administrative tasks.