Records Assistant (63678)

Family Support Services; Largo (FL); On-site; USD 28,000 - 38,000; Full time

Benefits offered by this job

Tuition Reimbursement

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Well-Being Program

Paid Time Off (PTO)

Bereavement Leave

12 Paid Holidays

Flexible Spending Account (FSA)

Employee Assistance Program (EAP)

Short & Long-Term Disability Coverage

Employee Discounts

401k Plan with 3% Employer Contribution

Job summary

Family Support Services is seeking a Records Assistant in Largo, Florida, to manage filing and support quality assurance functions related to client documents.

Responsibilities include organizing and filing documents according to regulations, while ensuring access to client files and maintaining department records accurately.

A high school diploma and two years of office experience are required. The position includes comprehensive benefits like health insurance and paid time off.

Qualifications

• Minimum 2 years general office experience.
• Ability to work independently with little supervision.
• Experience in handling confidential information.

Responsibilities

• Inspect documents and maintain departmental case list.
• File incoming documents accurately according to standards.
• Facilitate customer service access to client files.

Skills

Strong Written and Verbal Communication

Strong follow-up and follow through

Strong organizational and time management

Proficiency in Excel and Microsoft Word

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Job DetailsJob Location: Family Support Services CMO - Largo, FL 33771Position Type: Full TimeEducation Level: High School/GEDRecords Assistant

Benefits

• Tuition Reimbursement
• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Well-Being Program
• Paid Time Off (PTO)
• Bereavement Leave
• 12 Paid Holidays
• Flexible Spending Account (FSA)
• Employee Assistance Program (EAP)
• Short & Long-Term Disability Coverage
• Employee Discounts
• 401k Plan with 3% Employer Contribution

Job Summary

Prepare assigned file sections according to Federal, State and agency regulations. Support various quality assurance functions, including but not limited to document date sequence and document placement. Sort, arrange, and file according to standardized file tab sections, ensuring timely and accurate filing. Facilitate customer service access to client files.

Essential Duties

• Inspect documents, remove staples, duplicates, and separate documents not appropriate to file. File all incoming filing according to standardized file sections per assignment
• Maintain department case list with a high degree of accuracy
• Audit filing to ensure all has transferred to the client file
• Prepare Notice of hearing spreadsheet and notify agencies by e‑mail
• Facilitate access to client case file
• Other Duties As needed

Qualifications

Minimum Qualifications:

• Education: High school diploma or equivalent required
• Experience: Two years general office experience required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Abilities

• Represent self and the organization in a professional manner
• Work independently with little direct supervision
• Think and write creatively
• Assess a situation and make appropriate recommendations/decisions
• Research, organize and analyze data
• Solve problems and think through critical, time–sensitive issues
• Establish and maintain relationships
• Work collaboratively with staff at all levels in the organization
• Follow through on commitments, projects and responsibilities
• Read, research and interpret documents such as newspapers, contracts, manuals, journals, financial reports, etc.
• Communicate effectively through writing including articles, presentations, speeches, reports, correspondence, and documentation
• Speak effectively before small and large groups
• Calculate figures and amounts
• Maintain confidential information

Skills

• Strong Written and Verbal Communication
• Strong follow-up and follow through
• Strong organizational and time management
• Proficiency in Excel and Microsoft Word. Experience with PowerPoint

Other Requirements

• Clear a Level II Background screening (Live Scan) in which your fingerprints will be used to conduct the screening. Please see the further details: https://info.flclearinghouse.com
• Clear a reference check
• Clear a local background check from the County in which you reside
• Clear a substance abuse screen
• Provide a copy of all degrees prior to your first day of employment
• Clear an E‑Verify check to substantiate that the successful candidate meets the Department of Homeland Security authorization requirements to work in the United States

Equal Employment Opportunity

FSS is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. FSS is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require a reasonable accommodation in completing an application, interviewing, completing any pre‑employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Human Resources at [e-mail].