Records & File Room Specialist

State of Missouri; Jefferson City (MO); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Annual and sick leave

13 paid holidays

Retirement and savings match

Job summary

State of Missouri is seeking a dependable General Services Specialist to oversee the file room, maintain client records, and support retention guidelines. You will collaborate with AWARE and SMART systems, retrieve and archive records, and assist district offices as needed.

The role requires a high school diploma or equivalent and at least one year of office experience. Travel to district offices may be required, with competitive benefits from the State.

Qualifications

• Knowledge of general office procedures.
• Ability to operate basic office equipment.
• Knowledge and ability to maintain and update files.
• Ability to maintain confidential records and use discretionary judgment in dispensing information.
• Ability to review materials for numerical and procedural accuracy.

Responsibilities

• Oversee and maintain the file room following state retention guidelines.
• Coordinate with the State Record Center to generate barcodes and labels; retrieve closed case files as needed.
• Prepare and disseminate labels for file folders to district office contacts.
• Process case files from district offices into the file room and identify received/missing files.
• File records numerically according to bar codes.
• Manage the File Room SharePoint site for timely information sharing with district offices.
• Retrieve and scan requested information into the AWARE case management system.
• Request and retrieve closed case files from the State Record Center as needed.
• Archive past fiscal years' closed files on schedule.
• Travel to district offices as needed.

Skills

Office procedures

Confidential records

Numerical accuracy

AWARE & SMART systems

File management

Equipment operation

Organizational skills

Education

High school diploma or equivalent

Job description

State of Missouri is seeking a dependable General Services Specialist to oversee the file room, maintain client records, and support retention guidelines. You will collaborate with AWARE and SMART systems, retrieve and archive records, and assist district offices as needed.

The role requires a high school diploma or equivalent and at least one year of office experience. Travel to district offices may be required, with competitive benefits from the State.