Records & File Room Coordinator — Flexible/Remote Options

State of South Carolina; Columbia (SC); On-site; USD 39,000 - 53,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Retirement benefits

Paid holidays

Job summary

State of South Carolina is seeking an administrative professional to support the Bureau with records management and administrative tasks. The role focuses on file room coordination, digitization, and ensuring secure, organized records access for staff and FOI requests.

You will handle digitization tasks, assist with mail and conference room coordination, and support essential administrative functions to keep the Bureau moving efficiently.

Qualifications

• A high school diploma and relevant experience in business management, public administration, or administrative services.
• OR a bachelor’s degree may be substituted for experience.

Responsibilities

• Track and maintain industry files using Simple Web, including check-in/check-out activity and permit numbers.
• Monitor on-site and off-site file storage and coordinate with storage vendor for pickups/returns/destruction.
• Assemble, maintain and file documents promptly by permit number.
• Pull 5-year folders and prep for storage.
• Ensure confidentiality and retention compliance; notify retention coordinator for disposal.
• Provide files to BAQ staff and FOI Office and track FOI requests.

Skills

Organizational skills

Attention to detail

Communication skills

Education

Bachelor's degree

Job description

State of South Carolina is seeking an administrative professional to support the Bureau with records management and administrative tasks. The role focuses on file room coordination, digitization, and ensuring secure, organized records access for staff and FOI requests.

You will handle digitization tasks, assist with mail and conference room coordination, and support essential administrative functions to keep the Bureau moving efficiently.