Registrar

Richmond County School System; Augusta (GA); On-site; USD 36,000 - 48,000; Full time

Job summary

Richmond County School System is seeking a Registrar to perform specialized clerical data tasks in the district's student information database and assist with state reporting requirements such as FTE and student records.

You will enroll and update student data, train staff on the Teacher Portal, prepare reports, and ensure data accuracy for local and state reporting; strong communication and organization skills are essential.

Qualifications

• High school diploma or equivalent; associate’s degree preferred.
• Experience with data collection in educational settings is a plus.
• Ability to learn district student information systems quickly.

Responsibilities

• Enroll, withdraw, and transfer student data in the SIS.
• Record student demographics, schedules, and discipline in the SIS.
• Export delimited data files for use in other software.
• Complete mail merge and print mailing labels as assigned.
• Prepare and print student reports, schedules, and report cards.
• Ensure accuracy of data for local/state reporting.
• Train teachers on entering grades and attendance in the portal.
• Manage folders and files for storage devices.
• Send parent communications regarding attendance and discipline.
• Maintain accurate records and clerical functions.
• Handle information requests promptly and accurately.
• Operate routine office equipment.
• Communicate professionally with all stakeholders.
• Participate in professional development for SIS knowledge.

Skills

Data collection methods

Student scheduling

Grade reporting

Attendance processes

Discipline processes

Student information systems

Effective communication

Oral and written communication

Organization

Problem solving

Independent work

Microsoft Office

Cross-functional collaboration

Education

High school diploma

Associate’s degree

Related experience

Tools

Student information system

Microsoft Office

Job description

Department or Location:

School-Based

Position Type:

Classified / Non-Contracted

Job Title:

Registrar

FLSA Status:

Non-Exempt

Reports To:

School Principal

Days Worked:

235 Days ( 12 month employee calandar)

JOB QUALIFICATIONS:

Education: High school diploma, associate’s degree, and/or related experience preferred.

Certification or Licensure: None

Skills: Knowledge of various data collection methods. Knowledge of student scheduling, grade reporting, attendance, and discipline processes. Working knowledge of student information systems. Ability to communicate effectively and courteously with the public, students, parents, and school staff. Demonstrated skills in oral and written communication. Demonstrated skills in organization and problem-solving. Ability to work independently. Ability to work across functional boundaries and interact with employees at all levels of the organization. Ability to demonstrate technology skills and familiarity with Microsoft Office applications.

Work Experience: Three years of office/clerical experience required. Experience utilizing data collection programs in a school setting is preferred.

PRIMARY DUTY:

This position is responsible for performing specialized clerical and technical tasks related to data collection in the school district’s student information database and assisting with all state reporting requirements such as FTE and student records.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1. Enroll, withdraw, and transfer student data using the school district’s student information system.
2. Record student information, including demographics, schedules, and discipline into the student information system.
3. Export delimited student and/or teacher data files for use in other software applications.
4. Complete mail merge files and print student mailing labels as assigned.
5. Prepare and print student reports, schedules, and report cards.
6. Ensure student data is accurate for all reporting purposes for both local and state reporting.
7. Instruct and train teachers on the use of the Teacher Portal for entering grades and attendance.
8. Create folders, copy, and rename files to internal and external storage devices.
9. Send correspondence to parents when necessary relating to student data such as attendance, discipline, and other related areas.
10. Maintain record-keeping and clerical functions.
11. Process information requests accurately and quickly as assigned.
12. Operate and maintain routine office equipment.
13. Communicate with all parties in a businesslike, courteous, and efficient manner.
14. Participate in professional development activities related to student information systems to maintain and improve knowledge, abilities, and skills.
15. The employee shall carry out such other and further duties, whether specifically listed above or not, as are assigned or required by such employee’s supervisor, other appropriate school personnel, law board policy administrative regulation, the department handbook, as are reasonably necessary to the efficient operation of the school system and its mission.

WORK ENVIRONMENT / PHYSICAL DEMANDS :

The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate.

The employee must occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to walk, stand, and sit.