Clerk IV, Special Education Records (474E) [235]

Cobb County School District; Marietta (GA); On-site; USD 28,000 - 39,000; Full time

Job summary

The Cobb County School District is seeking a Clerk IV for Special Education Records to maintain electronic student records, protect confidentiality, input data, and assist with clerical tasks. This position reports to the Director, Legal and Policy Issues and works under the Teaching & Learning Support and Specialized Services department.

Requirements include a high school diploma or GED, 1 year records processing experience, and proficiency in Microsoft Office and database usage.

Qualifications

• Educational Level: High School diploma or GED required.
• Certification/License Required: None.
• Experience: 1 year experience in records processing.
• Physical Activities: Routine physical activities required to fulfill responsibilities.
• Knowledge, Skills & Abilities: Written and oral communication; working knowledge of Microsoft Office and Internet Explorer; general database knowledge.

Responsibilities

• Demonstrates prompt and regular attendance.
• Maintains electronic student records including preparing new student folders and accurately scanning incoming information.
• Participates in internal decision-making activities as required.
• Maintains confidentiality of records to include securing the records room.
• Maintains confidentiality of records when responding to requests.
• Operates office equipment and technology software necessary to perform job duties.
• Prepares student records for retention and/or destruction.
• Communicates with CCSD personnel, outside agencies and other school systems regarding student records.
• Maintains records room in an orderly and operational manner.
• Maintains other reports and school files as requested.
• Performs other duties as assigned by appropriate administrator.

Skills

Written and oral communication

Microsoft Office

Internet Explorer

Database knowledge

Education

High School diploma or GED

Job description

POSITION TITLE: Clerk IV, Special Education Records

JOB CODE: 474E

DIVISION: Academic

SALARY SCHEDULE: Office Clerical/Technician Annual

DEPARTMENT: Teaching & Learning Support and Specialized Services

WORK DAYS: 235

REPORTS TO: Director, Legal and Policy Issues

PAY GRADE: Rank IV (NC04)

FLSA: Non-Exempt

PAY FREQUENCY: Monthly

PRIMARY FUNCTION: Maintains electronic student records; maintains confidentiality of records; inputs student data; assists with secretarial and clerical tasks.

Requirements

• Educational Level: High School diploma or GED required
• Certification/License Required: None
• Experience: 1 year experience in records processing
• Physical Activities: Routine physical activities that are required to fulfill job responsibilities
• Knowledge, Skills, & Abilities: Written and oral communication; ; working knowledge of Microsoft Office and Internet Explorer; general database knowledge

The Board of Education and the Superintendent may accept alternatives to some of the above requirements.

Essential Duties

• Demonstrates prompt and regular attendance.
• Maintains electronic student records including preparing new student folders and accurately scanning incoming information.
• Participates in internal decision-making activities as required.
• Maintains confidentiality of records to include securing the records room.
• Maintains confidentiality of records when responding to requests.
• Operates office equipment and technology software necessary to perform job duties.
• Prepares student records for retention and/or destruction.
• Communicates with CCSD personnel, outside agencies and other school systems regarding student records.
• Maintains records room in an orderly and operational manner.
• Maintains other reports and school files as requested.
• Performs other duties as assigned by appropriate administrator.