Registrar Administrative Support Technician

Scottsdale Unified School District; Scottsdale (AZ); On-site; USD 35,000 - 52,000; Full time

Job summary

Scottsdale Unified School District in Arizona seeks a dedicated middle school registrar to manage attendance, enrollment, and student records with accuracy and discretion.

The role requires processing enrollments, maintaining the student information system, generating attendance and transcript reports, and ensuring compliance with state and district policies.

A minimum high school diploma and three years of clerical/record-keeping experience are expected; SIS experience is preferred.

Qualifications

• Minimum high school diploma or equivalent.
• Three years clerical and record-keeping experience required.
• Data entry experience preferred; high level of accuracy required.
• Prefer experience with student information system software.

Responsibilities

• Register and enroll new students, collecting all required documents.
• Enter all student information into the student information system according to state rules and district requirements.
• Provide attendance and enrollment reports to teachers, administrators, and district staff.
• Generate truancy reports and notifications.
• Safeguard the confidentiality of student information and maintain records daily.
• Perform other duties as assigned.

Skills

Interpersonal skills

Oral communication

Written communication

Education

High school diploma

Tools

Microsoft Access

Excel

Word

Student Information Systems

State longitudinal database

Job description

Position Objective

Middle school registrars are responsible for the overall monitoring and maintenance of student attendance, enrollment, and academic records, certifying compliance with statutory and districting guidelines.

Position Objective

Middle school registrars are responsible for the overall monitoring and maintenance of student attendance, enrollment, and academic records, certifying compliance with statutory and districting guidelines.

PAY GRADE:

H

This is a limited appointment position

FLSA STATUS: Non-Exempt

Position Objective

Middle school registrars are responsible for the overall monitoring and maintenance of student attendance, enrollment, and academic records, certifying compliance with statutory and districting guidelines.

DUTIES & RESPONSIBILITIES:

• Support mission, core values, and goals of the district.
• Register and enroll new students, collecting all required documents.
• Provide paperwork to appropriate staff for students with IEPs or 504 Plans.
• Process open enrollments, both in and out of District.
• Enter all student information into the student information system consistent with state business rules and district requirements.
• Submit and fulfill student records requests.
• Track 10-day drops by having teachers verify class rosters.
• Collect 45-day screenings.
• Process student withdrawals and inform appropriate staff that student is being withdrawn.
• Update and track information changes in the student information system such as address, phone numbers, or emergency contacts.
• Track where exited students enroll.
• Collect, record, and submit accurate attendance in the student information system.
• Document all student absence information and maintain daily student sign-in and sign-out sheets for audit purposes.
• Ensure all students are accounted for each day according to statutory requirements.
• Verify attendance is taken twice daily.
• Notify parents of student absences.
• Respond to parent, student, and community inquiries regarding attendance policies and procedures.
• Provide attendance and enrollment reports to teachers, administrators, and district staff.
• Generate truancy reports and notifications.
• Verify that all teachers have posted all grades during the grading window.
• Collect hard copy grade books at year-end.
• Review cumulative files for all incoming students to ensure all required documents are included.
• Periodically audit student cumulative files.
• Annually update student cumulative files with transcript of final grades, standardized assessment results, a summary of attendance, updated immunization records (if applicable), open enrollment forms, and re-enrollment forms.
• Due to the potential for access to confidential student information, it is mandatory that this position safeguard and maintain the confidentiality of the information stored and discussed in the school.
• Perform other duties as assigned.

EDUCATION & EXPERIENCE : (positions in this class typically require):

Education

• Minimum High School Diploma or equivalent.

Experience

• Three years clerical and record keeping experience required.
• Data entry experience preferred. High level of data entry accuracy required.
• Prefer student information system software experience.

LICENSING REQUIREMENTS : (positions in this class typically require):

Licensing Requirements

• None

KNOWLEDGE : (position requirements at entry):

Knowledge Of

• Current state requirements and guidelines.
• Student information systems, database concepts.
• Knowledge of school and district policies helpful.

SKILLS : (position requirements at entry):

Skill In

• Effective interpersonal skills.
• Excellent oral and written communication skills.
• Programs: Microsoft Access, Excel, Word, Student Information Systems, state longitudinal database.

Physical Requirements

Positions in this class typically require: reaching, standing, walking, finger dexterity, grasping, talking, hearing, seeing and repetitive motions.

Light Work: Exerting up to 10 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

Note

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Return To Work Retirees will have an hourly rate approximately 9% lower than listed below without falling below minimum wage.