Records & Documentation Archivist

SGS; Lincolnshire (IL); On-site; USD 35,000 - 50,000; Full time

Job summary

SGS is seeking a Records Clerk to scan and archive records, coordinate with external storage suppliers, and prepare data sheets for clients. The role requires meticulous attention to detail and strong organizational skills to manage multiple filing tasks efficiently.

Responsibilities include ensuring accurate data entry in the Intact system, coordinating retrievals, and providing necessary documentation to clients and SGS personnel. A College Diploma or equivalent is required.

Qualifications

• Education: College Diploma or equivalent.
• Proven ability to manage and coordinate processes with attention to detail.
• Proficient in MS Office suite for documentation and communication.
• Ability to read, understand, and follow work instructions and SOPs.

Responsibilities

• Scan records to Intact system.
• Archive records and maintain filing list for records stored externally.
• Coordinate archiving, retrieval and destruction with outside storage suppliers.
• Prepare and send copies of records as per client requests; ensure time is charged properly.
• Send records to approved offsite storage locations on client request.
• Provide scanning cover sheets and raw data sheets.
• Retrieve and re-file records upon request.
• Provide testing records for clients and SGS personnel.
• Offer back-up support to team members as needed.
• Assists with reception coverage and courier shipments as required.
• Prepare scanning cover sheets as requested.

Skills

Attention to detail

Organizational skills

Communication skills

Education

College Diploma or equivalent

Tools

Word

Excel

PowerPoint

Outlook

Job description

SGS is seeking a Records Clerk to scan and archive records, coordinate with external storage suppliers, and prepare data sheets for clients. The role requires meticulous attention to detail and strong organizational skills to manage multiple filing tasks efficiently.

Responsibilities include ensuring accurate data entry in the Intact system, coordinating retrievals, and providing necessary documentation to clients and SGS personnel. A College Diploma or equivalent is required.