Contract Documentation Archivist

SmartRecruiters, Inc.; Lincolnshire (IL); On-site; USD 26,000 - 32,000; Full time

Job summary

SGS is seeking a Documentation Archivist for a 3-6 month contract in the United States. This full-time position focuses on scanning records, archiving, and coordinating with external storage locations to securely manage documentation.

Ideal candidates demonstrate strong organizational skills, attention to detail, and proficiency with Word, Excel, PowerPoint, and Outlook. Experience with client requests and keeping accurate records is a plus.

Qualifications

• Proven ability to be detailed and focused on tasks.
• Excellent organization skills and attention to detail.
• Must read, understand and follow work instructions accurately.

Responsibilities

• Scan records to Intact system.
• Archive records and maintain filing list for records in outside storage.
• Coordinate with outside storage suppliers for archiving, retrieval and destruction per SOP QAM-213.
• Arrange copies of records per client orders and ensure time is charged appropriately.
• Send records to approved offsite storage on client request.
• Provide Scan Packet Cover Sheet and Raw Data Cover Sheet.
• Retrieve and re-file records upon request.
• Provide testing records for client and SGS personnel.
• Offer mutual back-up support to team members as needed.
• Process incoming and outgoing mail when assigned.
• Communicate timely with all levels to enable quick decisions.
• Attend training sessions and maintain training binder for each SOP version.
• Assist with reception coverage and courier shipments as needed.

Skills

Organizational skills

Attention to detail

Communication

Tools

Word

Excel

PowerPoint

Outlook

Job description

SGS is seeking a Documentation Archivist for a 3-6 month contract in the United States. This full-time position focuses on scanning records, archiving, and coordinating with external storage locations to securely manage documentation.

Ideal candidates demonstrate strong organizational skills, attention to detail, and proficiency with Word, Excel, PowerPoint, and Outlook. Experience with client requests and keeping accurate records is a plus.