LIMS Data Entry & Invoicing Specialist

SGS; United States; Hybrid; USD 36,000 - 48,000; Full time

Job summary

SGS is seeking an Administrative Data Entry Clerk to support sample registration in our LIMS system and handle invoicing processes for client accounts. You will prepare statements, generate invoices, liaise with accounts payable, and maintain accurate data across reports and databases, working in a hybrid setup with adherence to ISO/IEC standards and quality policies.

Strong attention to detail, deadlines, and communication are essential as you coordinate with QC, management, and client contacts

Qualifications

• Minimum of secondary education required.
• At least 3 years data entry experience.
• Experience with ISO/IEC 17025 is preferred.
• Proficiency in Word, Excel & Outlook.

Responsibilities

• Register samples onto LIMS to create work orders.
• Communicate discrepancies to supervisor or Canadian resource.
• Apply QC protocols to each work order per guidelines.
• Generate Acknowledgement for Work Order and distribute.
• Link price lists and quotations to work orders.
• Ensure test requests and invoicing instructions are followed.
• Generate customer invoices and statements for AP contacts.
• Follow up with clients regarding payment.
• Maintain accurate and timely data input.
• Prepare and maintain reports from files and databases.
• Follow all health, safety and environmental policies.
• Coordinate special or ad hoc projects as needed.

Skills

Typing 70 wpm

Follow instructions

Communication skills

Multitasking

Team player

Education

Secondary education

Tools

Word

Excel

Outlook

Job description

SGS is seeking an Administrative Data Entry Clerk to support sample registration in our LIMS system and handle invoicing processes for client accounts. You will prepare statements, generate invoices, liaise with accounts payable, and maintain accurate data across reports and databases, working in a hybrid setup with adherence to ISO/IEC standards and quality policies.

Strong attention to detail, deadlines, and communication are essential as you coordinate with QC, management, and client contacts