Document Control & Archiving Specialist

SGS; Lincolnshire (IL); On-site; USD 26,000 - 32,000; Full time

Job summary

SGS in Lincolnshire, IL is seeking a meticulous Records Technician to scan records, archive files, and manage notes for outside storage locations. You will liaise with storage suppliers for archiving, retrieval and destruction, prepare copies for clients, and ensure accurate timekeeping for charges.

You will also handle mail, provide necessary data sheets, and support teammates with back-up coverage while following training and SOP requirements for ongoing compliance.

Qualifications

• Proven ability to manage and coordinate multiple projects in a fast-paced environment.
• Excellent organizational skills and detail orientation.
• Ability to read, understand and follow work instructions accurately.

Responsibilities

• Scan records to Intact system and archive them, maintaining filing lists for outside storage.
• Communicate with outside storage suppliers for archiving, retrieval and destruction per SOP.
• Arrange copies of records as per client requests and send to clients; ensure time is charged correctly.
• Send records to approved offsite storage locations and provide scan/cover sheets.
• Retrieve and re-file records when requested and provide testing records for clients and SGS personnel.
• Provide mutual back-up support to team; process incoming/outgoing mail as assigned.
• Attend training sessions, maintain training binder, and document SOP versions.
• Assist with reception coverage, courier shipments, and preparation of scanning cover sheets.

Skills

Attention to detail

Organization

Multitasking

Project coordination

Communication skills

Education

College Diploma or equivalent

Tools

Word

Excel

PowerPoint

Outlook

Job description

SGS in Lincolnshire, IL is seeking a meticulous Records Technician to scan records, archive files, and manage notes for outside storage locations. You will liaise with storage suppliers for archiving, retrieval and destruction, prepare copies for clients, and ensure accurate timekeeping for charges.

You will also handle mail, provide necessary data sheets, and support teammates with back-up coverage while following training and SOP requirements for ongoing compliance.