Records Coordinator

HU101 The Howard University; United States; On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health & Wellness

Work-Life Balance

Financial Wellness

Professional Development

Additional Perks

Job summary

Howard University School of Law seeks a Records Coordinator to provide administrative, communications, and logistical support for the Records Office. The role supports the Director and Assistant Director of Records, ensuring confidentiality while managing student records requests, grade recording, graduate certification, and exam administration.

You will build positive relationships with students, faculty and staff, greet visitors, process grades, verify enrollment, and assist with bar

Qualifications

• Two years of college or business school and one year responsible secretarial experience.
• Ability to handle confidential information with discretion.
• Experience with records management and academic-related processes.

Responsibilities

• Greets visitors and directs them to the appropriate office or answers questions.
• Answers phone calls and directs calls or answers questions.
• Process grades received from faculty and transfer credits; format for final grades.
• Calculate GPAs and class ranks; maintain archival records and student files.
• Assist with bar certifications and verify enrollment/grades for alumni.
• Manage enrollment for first year, LL.M. students, clinics and externships.
• Distribute exam ID numbers and communicate deadlines for registration/graduation.
• Provide documentation for academic support programs and exam administration.

Skills

Discretion & confidentiality

Communication skills

Professional writing & grammar

Office software proficiency

Interpersonal relations

Records management

Education

Two years of college or business school + 1 year secretarial experience

Tools

Microsoft Office Suite

Workday

Job description

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission. At Howard University, we prioritize well-being and professional growth.

Here is what we offer:

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support


• Work-Life Balance: PTO, paid holidays, flexible work arrangements


• Financial Wellness: Competitive salary, 403(b) with company match


• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths


• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

JOB PURPOSE

The records Coordinator provides administrative, communications, and logistical support for Howard University School of Law’s Records Office. The incumbent supports the Director and Assistant Director of Records ensuring confidentiality and keeping operations running smoothly by managing student records requests, recordation of official grades, certification of graduates and exam administration processes.

DIMENSIONS

Indeterminate

NATURE AND SCOPE

The program coordinator will help build positive relationships with students, faculty, staff, alumni and external partners.

PRINCIPAL ACCOUNTABILITIES

• Greets visitors and directs them to the appropriate office or answers questions.


• Answers phone calls and directs calls to the appropriate office or answers questions.


• Works with the Director of Records to process grades received from faculty and transfer credits and converts a variety of grade components into a format conducive to calculation of final grades.


• Calculates GPAs (each semester) and class rank of students (annually)


• Maintains archival records and provides assistance to administrators, faculty, and others; Maintains student records and creates files for incoming students


• Assists with the bar certifications


• Verifies enrollment, grades, etc. for former students and graduates


• Manually manages enrollment first year and LL.M. students, as well as students enrolled in clinics and externships.


• Secures exam ID numbers and distributes the ID numbers to students.


• Informs students of registration and graduation due dates and provides assistance to students when needed.


• Acts as a troubleshooter for problems incurred during registration.


• Prepares grade changes and maintains records of the changes.


• Provides the Director of Bar Preparation and Academic Support with documentation needed for first year and second year academic support program participants.


• Prepares and assists the Assistant Director with the exam administration process.


• Prepares CALI awards list for each semester.


• Performs other job-related duties as assigned.

CORE COMPETENCIES

• Skilled in the operation of computers, related software applications (word-processing, spreadsheet, database, graphic presentations, information management, etc.), especially Microsoft Office Suite, Workday, and standard office equipment.


• Ability to exercise discretion and ensure a high-level of confidentiality.


• Communicate effectively orally and in writing with a diverse population.


• Skilled in the use of proper grammar, punctuation, spelling, business correspondence, composition and format.


• Knowledge of office practices and secretarial science.


• Ability to establish and maintain effective and harmonious work relations with faculty, staff, students and the general public.

MINIMUM REQUIREMENTS

• Two years of college or business school and one (1) year responsible secretarial experience; or an equivalent combination of three (3) years combined, relevant education and experience.

Compliance Salary Range Disclosure

$50,000-$60,000

Howard University is a comprehensive, research-oriented, historically Black private university providing an educational experience of exceptional quality to students of high academic potential with particular emphasis upon the provision of educational opportunities to promising Black students. Further, the University is dedicated to attracting and sustaining a cadre of faculty who are, through their teaching and research, committed to the development of distinguished and compassionate graduates and to the quest for solutions to human and social problems in the United States and throughout the world.

Howard University does not discriminate on the basis of race, color, national and ethnic origin, sex,sexual orientation,gender or gender identity, marital status, religion, disability or protected veterans status. Veterans and people with disabilities are encouraged to apply. Inquiries regarding provisions for persons with disabilities or veterans status, Equal Employment Opportunity and Title IX should be directed to the Office of Employee Relations and Equal Employment Opportunity at 202-806-1280.

This position description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The university has the right to revise this position description at any time. This position description is not be construed as a contract for employment.