Records Coordinator

Howard University; Washington, Baltimore (District of Columbia, MD); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health & Wellness

Paid time off

403(b) with company match

Professional development

Wellness programs

Job summary

Howard University is seeking a Records Coordinator for the School of Law’s Records Office. The role provides administrative, communications, and logistical support, ensuring confidentiality and smooth operations around student records, grades, and exam administration.

The incumbent will manage requests, support the Director and Assistant Director, and collaborate with faculty, students, and staff across the university. Prior experience with records or secretarial work is valued.

Qualifications

• Two years of college or business school and one year responsible secretarial experience; or an equivalent combination of three years combined, relevant education and experience.
• Proven ability to handle confidential information with discretion.
• Strong written and verbal communication with a diverse population.

Responsibilities

• Greets visitors and directs them to the appropriate office.
• Processes grades and transfer credits; converts grade components for final calculations.
• Calculates GPAs and class ranks; maintains archival records.
• Assists with bar certifications and enrollment verification for former students.
• Supports exam administration and documentation for academic support programs.
• Prepares grade changes and maintains records of changes.

Skills

Confidentiality

Communication

Recordkeeping

Microsoft Office

Workday

Education

Two-year college or business school plus 1 year secretarial experience

Tools

Workday

Job description

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

At Howard University, we prioritize well-being and professional growth.

Here Is What We Offer

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us!

https://hr.howard.edu/benefits-wellness

Job Purpose

The records Coordinator provides administrative, communications, and logistical support for Howard University School of Law’s Records Office. The incumbent supports the Director and Assistant Director of Records ensuring confidentiality and keeping operations running smoothly by managing student records requests, recordation of official grades, certification of graduates and exam administration processes.

DIMENSIONS: Indeterminate

Nature And Scope

The program coordinator will help build positive relationships with students, faculty, staff, alumni and external partners.

Principal Accountabilities

• Greets visitors and directs them to the appropriate office or answers questions.
• Answers phone calls and directs calls to the appropriate office or answers questions.
• Works with the Director of Records to process grades received from faculty and transfer credits and converts a variety of grade components into a format conducive to calculation of final grades.
• Calculates GPAs (each semester) and class rank of students (annually)
• Maintains archival records and provides assistance to administrators, faculty, and others;
• Maintains student records and creates files for incoming students
• Assists with the bar certifications
• Verifies enrollment, grades, etc. for former students and graduates
• Manually manages enrollment first year and LL.M. students, as well as students enrolled in clinics and externships.
• Secures exam ID numbers and distributes the ID numbers to students.
• Informs students of registration and graduation due dates and provides assistance to students when needed.
• Acts as a troubleshooter for problems incurred during registration.
• Prepares grade changes and maintains records of the changes.
• Provides the Director of Bar Preparation and Academic Support with documentation needed for first year and second year academic support program participants.
• Prepares and assists the Assistant Director with the exam administration process.
• Prepares CALI awards list for each semester.
• Performs other job-related duties as assigned. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Core Competencies

• Skilled in the operation of computers, related software applications (word-processing, spreadsheet, database, graphic presentations, information management, etc.), especially Microsoft Office Suite, Workday, and standard office equipment.
• Ability to exercise discretion and ensure a high-level of confidentiality.
• Communicate effectively orally and in writing with a diverse population.
• Skilled in the use of proper grammar, punctuation, spelling, business correspondence, composition and format.
• Knowledge of office practices and secretarial science.
• Ability to establish and maintain effective and harmonious work relations with faculty, staff, students and the general public.

Minimum Requirements

• Two years of college or business school and one (1) year responsible secretarial experience; or an equivalent combination of three (3) years combined, relevant education and experience.

Compliance Salary Range Disclosure

$50,000-$60,000