Faculty Services Administrator

HU101 The Howard University; United States; On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health & Wellness insurance

Paid time off (PTO)

Flexible work arrangements

403(b) with company match

Tuition reimbursement

Job summary

Howard University’s Talent Acquisition department seeks an administrative specialist to support faculty, staff, and students. You will prepare communications, coordinate travel, manage office files, and handle mailings for the law school and related offices.

You will report to the Director of Faculty, work with diverse university offices, and maintain confidentiality with tact and professional decorum.

Qualifications

• Associate’s degree in business administration or closely related field preferred and two (2) years’ experience or equivalent combination of four (4) years of combined relevant training and experience.
• Strong written and verbal English communication.
• Ability to interact with faculty, staff, students and university officials with tact and discretion.

Responsibilities

• Prepares communications such as manuscripts, course syllabi, examinations, memoranda, letters, forms, reports.
• Transcribes speeches, grievance hearings, and minutes.
• Coordinates travel schedules, lodging accommodations and ground transportation for faculty travel.
• Organizes and maintains office files.
• Updates and maintains postage and travel accountability reports.

Skills

Database knowledge

MS Office

Oral & written English

Interpersonal skills

Confidentiality

Professionalism

Tactful communication

Relationship building

Education

Associate’s degree in business administration or related field

Tools

Microsoft Office Suite

Email systems

Database systems

Job description

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission. At Howard University, we prioritize well-being and professional growth.

Here is what we offer:

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

SUPERVISORY AUTHORITY

Non-supervisory experience. Candidate will report to the Director of Faculty, Kimberly Pennamon.

NATURE AND SCOPE

Internal contacts include faculty, administrative staff, and students. External contacts include numerous law affiliated institutions, agencies, organizations, and embassies.

PRINCIPAL ACCOUNTABILITIES

• Prepares communications such as scholarly works, manuscripts, course syllabi, examinations, memoranda, letters, forms, reports and other documents as required and/or requested by faculty.
• Implements the final examination system, preparing, administering, collecting, and accounting for all test materials.
• Prepares all documents for and performs accountability of all test control materials.
• Transcribes speeches, grievance hearings, and minutes.
• Prepares communications and letters of recommendation for student placements for jobs and internships. As needed.
• Coordinates travel schedules, lodging accommodations and ground transportation for faculty travel arrangements.
• Places, receives and screens incoming telephone calls and makes referrals.
• Preforms duplicating services as requested.
• Receives, sorts, redistributes incoming correspondence to faculty, student organizations and certain staff offices.
• Requisitions and maintains inventory of office supplies.
• Prepares office supplies requests for faculty, staff offices, and student organizations.
• Assists with packaging and special mailings for events, conferences and meetings for the law school.
• Organizes and maintains office files.
• Updates and maintains postage and travel accountability reports.
• Performs other related duties as assigned.

CORE COMPETENCIES

• Knowledge of computer related databases, word processing, and other software applications.
• Skill in use of various office automated software, such as Microsoft Office products, recording technology and the like.
• Skill in communicating both oral and written English.
• Excellent interpersonal skills with the ability to exercise a high degree of accuracy, diplomacy, and confidentiality.
• Ability to interact with others using tact, good judgement and proper decorum.
• Ability to represent the University in a professional and friendly manner.
• Ability handle tasks independently and to assist in other areas as necessary.
• Ability to maintain harmonious working relationship with staff, students, faculty and University officials and the public.

MINIMUM REQUIREMENTS

• Associate’s degree in business administration or closely related field preferred and two (2) years’ experience or equivalent combination of four (4) years of combined relevant training and experience.

Compliance Salary Range Disclosure Expected Pay Range

Howard University is a comprehensive, research-oriented, historically Black private university providing an educational experience of exceptional quality to students of high academic potential with particular emphasis upon the provision of educational opportunities to promising Black students. Further, the University is dedicated to attracting and sustaining a cadre of faculty who are, through their teaching and research, committed to the development of distinguished and compassionate graduates and to the quest for solutions to human and social problems in the United States and throughout the world.

Howard University does not discriminate on the basis of race, color, national and ethnic origin, sex,sexual orientation,gender or gender identity, marital status, religion, disability or protected veterans status. Veterans and people with disabilities are encouraged to apply. Inquiries regarding provisions for persons with disabilities or veterans status, Equal Employment Opportunity and Title IX should be directed to the Office of Employee Relations and Equal Employment Opportunity at 202-806-1280.

This position description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The university has the right to revise this position description at any time. This position description is not be construed as a contract for employment.