Records Coordinator

Socket.dev; United States; On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Mental health support

Paid time off

Paid holidays

Flexible work arrangements

403(b) with company match

Tuition reimbursement

Career advancement paths

Wellness programs

Commuter benefits

Job summary

Howard University seeks a Records Coordinator to provide administrative, communications, and logistical support for the Records Office within the School of Law. You will assist the Director and Assistant Director, manage student record requests, certify graduates, and support exam administration while maintaining strict confidentiality.

Responsibilities include grading, enrollment verification, and collaboration with faculty and staff.

Qualifications

• Two years of college or business school and one year responsible secretarial experience, or an equivalent combination of three years
• Experience handling confidential records and student information
• Proficiency in MS Office and Workday for administrative tasks

Responsibilities

• Greet visitors and direct to the appropriate office
• Answer phones and route inquiries
• Process grades and transfer credits with faculty
• Maintain archival records and assist administrators and faculty
• Verify enrollment, grades, and graduation statuses
• Prepare grade changes and assist with exam administration

Skills

Confidentiality

Communication skills

Grammar & business writing

Recordkeeping

Education

Two-year college or equivalent

Tools

Microsoft Office

Workday

Job description

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

At Howard University, we prioritize well-being and professional growth.

Here is what we offer:

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us!

JOB PURPOSE:

TherecordsCoordinator provides administrative, communications, and logistical support forHoward University School of Law’s Records Office. The incumbent supports the Director and Assistant Director of Records ensuring confidentiality and keeping operations running smoothly by managing student records requests, recordation of official grades, certification of graduates and exam administration processes.

DIMENSIONS:

Indeterminate

NATURE AND SCOPE:

The program coordinator will help build positive relationships with students, faculty, staff, alumniand external partners.

PRINCIPAL ACCOUNTABILITIES:

• Greets visitors and directs them to the appropriate office or answers questions.
• Answers phone calls and directs calls to the appropriate office or answers questions.
• Works with the Director of Records to process grades received from faculty and transfer credits and converts a variety of grade components into a format conducive to calculation of final grades.

• Calculates GPAs (each semester) and class rank of students (annually)
• Maintains archival records and provides assistance to administrators, faculty, and others;
• Maintains student records and creates files for incoming students
• Assists with the bar certifications
• Verifies enrollment, grades, etc. for former students and graduates
• Manually manages enrollment first year and LL.M. students, as well as students enrolled in clinics and externships.

• Secures exam ID numbers and distributes the ID numbers to students.
• Informs students of registration and graduation due dates and provides assistance to students when needed.
• Acts as a troubleshooter for problems incurred during registration.
• Prepares grade changes and maintains records of the changes.
• Provides the Director of Bar Preparation and Academic Support with documentation needed for first year and second year academic support program participants.
• Prepares and assists the Assistant Director with the exam administration process.
• Prepares CALI awards list for each semester.
• Performs other job-related duties as assigned. Pleasenotethis job description is not designed to cover orcontaina comprehensive listing of activities, duties or responsibilities that arerequired ofthe employee for this job. Duties,responsibilitiesand activities may change at any time with or without notice.

CORE COMPETENCIES:

• Skilled in the operation of computers, related software applications (word-processing, spreadsheet, database, graphic presentations, information management, etc.), especially Microsoft Office Suite, Workday, and standard office equipment.
• Ability to exercise discretion and ensure a high-level of confidentiality.
• Communicate effectively orally and in writing with a diverse population.
• Skilled in the use of proper grammar, punctuation, spelling, business correspondence, composition and format.
• Knowledge of office practices and secretarial science.
• Ability to establish and maintain effective and harmonious work relations with faculty, staff, students and the general public.

MINIMUM REQUIREMENTS:

• Two years of college or business school and one (1) year responsible secretarial experience;
• or an equivalent combination of three (3) years combined, relevant education and experience.

Compliance Salary Range Disclosure

$50,000-$60,000