Faculty Services Administrator

Howard University; Baltimore (MD); On-site; Full time

Benefits offered by this job

Comprehensive medical, dental, and vision insurance

PTO, paid holidays, flexible work arrangements

Ongoing training and tuition reimbursement

Job summary

A prominent university is seeking a Faculty Services Administrator to support various administrative functions, ensuring efficient workflow. The role involves preparing faculty communications, managing travel schedules, and maintaining office supplies. Ideal candidates should have an associate's degree in business administration and experience with office software. This full-time entry-level position emphasizes professional growth and work-life balance.

Qualifications

• Associate’s degree in business administration or closely related field preferred.
• Two (2) years’ experience or equivalent combination of four (4) years of combined relevant training and experience.

Responsibilities

• Prepares communications such as scholarly works and reports.
• Coordinates travel schedules and lodging for faculty.
• Maintains inventory of office supplies and prepares requests.

Skills

Knowledge of computer related databases

Skill in use of office automated software

Excellent interpersonal skills

Ability to handle tasks independently

Education

Associate’s degree in Business Administration

Tools

Microsoft Office

Job description

Join to apply for the Faculty Services Administrator role at Howard University

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

At Howard University, we prioritize well-being and professional growth.

Here Is What We Offer

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us!

https://hr.howard.edu/benefits-wellness

Supervisory Authority

Non-supervisory experience. Candidate will report to the Director of Faculty, Kimberly Pennamon.

Nature And Scope

Internal contacts include faculty, administrative staff, and students. External contacts include numerous law affiliated institutions, agencies, organizations, and embassies.

Principal Accountabilities

• Prepares communications such as scholarly works, manuscripts, course syllabi, examinations, memoranda, letters, forms, reports and other documents as required and/or requested by faculty.
• Implements the final examination system, preparing, administering, collecting, and accounting for all test materials.
• Prepares all documents for and performs accountability of all test control materials.
• Transcribes speeches, grievance hearings, and minutes.
• Prepares communications and letters of recommendation for student placements for jobs and internships. As needed.
• Coordinates travel schedules, lodging accommodations and ground transportation for faculty travel arrangements.
• Places, receives and screens incoming telephone calls and makes referrals.
• Performs duplicating services as requested. Receives, sorts, redistributes incoming correspondence to faculty, student organizations and certain staff offices.
• Requisitions and maintains inventory of office supplies. Prepares office supplies requests for faculty, staff offices, and student organizations.
• Assists with packaging and special mailings for events, conferences and meetings for the law school.
• Organizes and maintains office files.
• Updates and maintains postage and travel accountability reports.
• Performs other related duties as assigned.

Core Competencies

• Knowledge of computer related databases, word processing, and other software applications.
• Skill in use of various office automated software, such as Microsoft Office products, recording technology and the like.
• Skill in communicating both oral and written English.
• Excellent interpersonal skills with the ability to exercise a high degree of accuracy, diplomacy, and confidentiality.
• Ability to interact with others using tact, good judgement and proper decorum
• Ability to represent the University in a professional and friendly manner.
• Ability handle tasks independently and to assist in other areas as necessary.
• Ability to maintain harmonious working relationship with staff, students, faculty and University officials and the public.
• Associate’s degree in Business Administration or closely related field preferred and two (2) years’ experience or equivalent combination of four (4) years of combined relevant training and experience.

Minimum Requirements

• Associate’s degree in business administration or closely related field preferred and two (2) years’ experience or equivalent combination of four (4) years of combined relevant training and experience.

Compliance Salary Range Disclosure

Seniority level

Entry level

Employment type

Full-time

Job function

Other

Industries

Higher Education