Records Coordinator

Hastings Center, Inc.; Washington (District of Columbia); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Paid holidays

403(b) with company match

Tuition reimbursement

Professional development

Wellness programs

Commuter benefits

Job summary

Howard University School of Law Library seeks a Records Coordinator to provide administrative, communications, and logistical support for the Records Office. The role supports the Director and Assistant Director, handling student records requests, grades, graduation certifications, and exam administration.

You will build positive relationships with students, faculty, staff, alumni and external partners, maintain archival records, verify enrollment and grades, and assist with bar certifications

Qualifications

• Two years of college or business school and one year responsible secretarial experience; or an equivalent combination of three years of combined education and experience.

Responsibilities

• Greet visitors and direct to appropriate office.
• Answer calls and route inquiries.
• Process grades and transfer credits; convert grade components for final GPA calculation.
• Maintain archival records and files for new and current students.
• Assist with bar certifications and exam administration.
• Prepare grade changes and document corrections.
• Support registration, graduation deadlines, and communications with students.

Skills

Confidentiality

Communication skills

Documentation handling

Grammar & writing

Office administration

Education

Two years of college or business school

Tools

Microsoft Office Suite

Workday

Office equipment

Job description

## Records CoordinatorApply: Howard University School of Law Library: Full time: Posted 2 Days Ago: JR108595The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.At Howard University, we prioritize well-being and professional growth.Here is what we offer: * ***Health & Wellness:*** Comprehensive medical, dental, and vision insurance, plus mental health support* ***Work-Life Balance:*** PTO, paid holidays, flexible work arrangements* ***Financial Wellness:*** Competitive salary, 403(b) with company match* ***Professional Development:*** Ongoing training, tuition reimbursement, and career advancement paths* ***Additional Perks:*** Wellness programs, commuter benefits, and a vibrant company culture**Join Howard University and thrive with us!** https://hr.howard.edu/benefits-wellness**JOB PURPOSE:**The records Coordinator provides administrative, communications, and logistical support for Howard University School of Law’s Records Office. The incumbent supports the Director and Assistant Director of Records ensuring confidentiality and keeping operations running smoothly by managing student records requests, recordation of official grades, certification of graduates and exam administration processes.**DIMENSIONS:** Indeterminate**NATURE AND SCOPE:**The program coordinator will help build positive relationships with students, faculty, staff, alumni and external partners.**PRINCIPAL ACCOUNTABILITIES:*** Greets visitors and directs them to the appropriate office or answers questions.* Answers phone calls and directs calls to the appropriate office or answers questions.* Works with the Director of Records to process grades received from faculty andtransfer credits and converts a variety of grade components into a format conducive tocalculation of final grades.* Calculates GPAs (each semester) and class rank of students (annually)* Maintains archival records and provides assistance to administrators, faculty, and others;* Maintains student records and creates files for incoming students* Assists with the bar certifications* Verifies enrollment, grades, etc. for former students and graduates* Manually manages enrollment first year and LL.M. students, as well as students enrolled inclinics and externships.* Secures exam ID numbers and distributes the ID numbers to students.* Informs students of registration and graduation due dates and provides assistance tostudents when needed.* Acts as a troubleshooter for problems incurred during registration.* Prepares grade changes and maintains records of the changes.* Provides the Director of Bar Preparation and Academic Support with documentation neededfor first year and second year academic support program participants.* Prepares and assists the Assistant Director with the exam administration process.* Prepares CALI awards list for each semester.* Performs other job-related duties as assigned. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.**CORE COMPETENCIES:*** Skilled in the operation of computers, related software applications (word-processing,spreadsheet, database, graphic presentations, information management, etc.), especiallyMicrosoft Office Suite, Workday, and standard office equipment.* Ability to exercise discretion and ensure a high-level of confidentiality.* Communicate effectively orally and in writing with a diverse population.* Skilled in the use of proper grammar, punctuation, spelling, business correspondence,composition and format.* Knowledge of office practices and secretarial science.* Ability to establish and maintain effective and harmonious work relations with faculty, staff,students and the general public.**MINIMUM REQUIREMENTS:*** Two years of college or business school and one (1) year responsible secretarial experience;or an equivalent combination of three (3) years combined, relevant education andexperience.**Compliance Salary Range Disclosure**$50,000-$60,000