Records Coordinator

CTS Engines; Northern (KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

CTS Engines in Northern Kentucky is seeking a Records Auditor to review and validate maintenance documentation, ensure compliance with customer programs and RSM/QCM, and maintain the Engine Records Tracker with meticulous attention to detail.

You will input audit rejection data into the Records Findings database, send notifications to Production Control, Maintenance and QC, and safeguard copies of engine documents.

Qualifications

• Ability to read, comprehend and interpret documents.
• Strong verbal and written communication skills.
• Ability to operate common office equipment (fax, copy machines).
• Ability to follow a variety of instructions.

Responsibilities

• Perform a final review of paperwork to ensure compliance with customer maintenance program requirements and/or the RSM/QCM.
• Evaluate documentation of maintenance actions using acquired knowledge and expertise.
• Audit completion, organize/scan, and ship engine packages; maintain Engine Records Tracker.
• Input audit rejection data into Records Findings database and communicate via email to Production Control, Maintenance, and QC.
• Ensure security and accountability for copies of engine documents and tallies.
• Verify completeness and accuracy of maintenance documents (work orders, engine white binder, yellow folder, red border binder).
• Assist RX and Shipping to pull original paperwork for sales orders.
• Operate Quantum and Excel to manage data.
• Analyze and classify engine records and research information related to customer records.

Skills

Communication skills

Reading comprehension

Office equipment operation

Instruction following

Education

High School diploma or equivalent

Tools

Quantum

Excel

Job description

Description

ESSENTIAL DUTIES AND RESPONSIBILITIES FOR RECORDS AUDITOR:

The duties include the following items.

• Perform a final review of the paperwork to ensure compliance with customer maintenance program requirements and/or the RSM/QCM.
• Apply acquired knowledge and expertise to effectively evaluate documentation of the maintenance action.
• Perform audits established by the customer or CTS, organize/scan and ship completed engine packages to customer. Maintain/Update the Engine Records Tracker sheet.
• Input audit rejection data into Records Findings database. Send emails with rejection data to Production Control/Maintenance/QC.
• Responsible for security and accountability for copies of Engine documents and tallies during the audit function.
• Verify completeness and accuracy of all Maintenance documents, including work orders engine white binder, yellow folder, red border binder etc.
• Work in conjunction with RX and Shipping department to pull original paperwork for sales orders.
• Ability to operate Quantum and excel sheets.
• Analyzes and classifies Engine records and researches and analyzes information in relation to customer records.

SKILLS AND KNOWLEDGE:

• Ability to read, comprehend and interpret documents such as procedure manuals, etc.
• Must have strong communication skills both verbal and written.
• Ability to operate general office equipment, such as fax and copy machines.
• Ability to carry out a variety of instructions furnished in written, oral, diagram or schedule form.

Requirements

PHYSICAL EFFORT AND DEXTERITY:

While performing the duties of this job, the employee will be required to sit; use their hands and arms; and talk or hear; and focus on objects close. The employee will also be required to stand; walk; and sit. The employee may be required to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds

ENVIRONMENT:

Normal business office conditions generally prevail. The noise level is usually low to moderate. Employee may be working in a cubicle, enclosed office, or open area. Floor may be carpeted or bare.

EDUCATION AND/OR EXPERIENCE:

High School diploma or equivalent and two years related experience and/or training; or equivalent combination of education and experience.

** "In alignment with our new programs, candidates must be U.S. citizens or permanent residents to be considered for employment. We don't have sponsor plans at the moment**