Records Controller: Land Records & Filing Specialist

Allen County War Memorial Coliseum; Fort Wayne (IN); On-site; USD 36,000 - 48,000; Full time

Job summary

The Allen County Recorder’s Office is seeking a Records Controller to manage the recording of documents for permanent records, handle form distribution, and input data into the computerized records management system. This role supports filing and indexing duties to maintain accurate public records.

Responsibilities include ensuring compliance with Indiana Code, collecting recording fees, assisting customers, answering phones, and maintaining precise indexing while delivering prompt, professional

Qualifications

• High School Diploma or GED and more than a year of customer service experience
• Experience working with real estate title work preferred
• Knowledge of the property records and Indiana Code requirements for recording documents and collecting appropriate fees
• Ability to understand and apply public access laws pertaining to records held by the Recorder’s Office
• Strong computer skills with the ability to use Microsoft Office and other job related software
• Strong multi-tasking skills in order to handle a steady flow of documents while assisting office visitors and answering phones
• Strong customer service skills in order to professionally and courteously assist office visitors and answer telephone
• Ability to perform duties efficiently and meet deadlines amidst frequent distractions, delays and interruptions
• Must be able to type at least 45 WPM

Responsibilities

• Record documents for permanent record and enter into the records system
• Review incoming documents for compliance with Indiana Code
• Collect fees for recordings and copies and enter financial information into system
• Enter indexing information to create a permanent record
• Provide professional assistance to customers searching for records
• Answer phones and greet office visitors; respond to questions
• Audit information in land records system and correct errors
• Ensure documents are returned to submitter
• Perform other duties including overtime as required

Skills

Customer service

Typing 45 WPM

Multi-tasking

Attention to detail

Data entry

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

The Allen County Recorder’s Office is seeking a Records Controller to manage the recording of documents for permanent records, handle form distribution, and input data into the computerized records management system. This role supports filing and indexing duties to maintain accurate public records.

Responsibilities include ensuring compliance with Indiana Code, collecting recording fees, assisting customers, answering phones, and maintaining precise indexing while delivering prompt, professional