Records Compliance Specialist

Westcliff University; Irvine (CA); Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Flexible hybrid schedule

Strong values

Outstanding benefits

Meaningful impact

Job summary

Westcliff University is seeking a Records Compliance Specialist to maintain the university catalog, track policy changes, and ensure alignment with BPPE and WSCUC standards. You’ll collaborate with the Registrar and other departments to ensure consistency across documents and policies.

The role requires a bachelor’s degree and 2–3 years in policy/compliance in higher education, plus strong organizational and communication skills.

Qualifications

• Bachelor's degree required.
• 2–3 years in policy management or compliance within higher education.
• Familiarity with BPPE and WSCUC preferred.
• Strong organizational and analytical skills.

Responsibilities

• Maintain policy documentation and ensure catalog alignment.
• Collaborate with Registrar and departments on policy updates.
• Conduct regular audits of policy compliance across units.
• Assist in developing processes to improve policy management.
• Serve as a resource on policies and compliance for staff and students.

Skills

Policy knowledge

Regulatory compliance

Documentation

Communication

Analytical skills

Google Suite

Microsoft Office

Collaboration

Attention to detail

Flexibility

Education

Bachelor's degree

Tools

Google Suite

Microsoft Office

Job description

Description

What if your next job wasn’t just a role, but a place where you truly felt valued, inspired, and empowered? Imagine working for a company that’s dedicated to educating, inspiring, and empowering others, while fostering a family-like atmosphere that genuinely respects and appreciates every team member. Now, imagine that this company also offers:

• A flexible hybrid work schedule
• Strong, guiding values that drive everything we do
• Outstanding benefits to support your well-being
• The opportunity to make a meaningful impact every day

Does that sound like a place where you’d thrive? If so, keep reading, because this is exactly what Westcliff University is all about.

Here’s a glimpse of what makes our culture amazing: At Westcliff, we strive to be the best in all we do, celebrating and supporting each team member as we grow and succeed together. As a global leader in innovative education, we’re known for our transformative, tech-driven programs and our unwavering commitment to excellence and social responsibility.

Our tagline – Educate. Inspire. Empower. – perfectly sums up our mission: to create opportunities for students and employees to achieve success through hard work and empowerment.

By joining the Westcliff team, you’ll have the chance to leave your personal mark on a growing institution, helping us shape the future of education while being part of a supportive and innovative community. Ready to feel inspired and appreciated while making a real difference?

Records Compliance Specialist

Job Summary:

The Records Compliance Specialist at Westcliff University plays a pivotal role in maintaining the University catalog, tracking, and updating policies following approval from the University Policy Committee. Collaborating closely with the University Registrar, this specialist ensures consistency and accuracy in policies while ensuring alignment with oversight organizations such as BPPE (Bureau for Private Postsecondary Education) and WSCUC (WASC Senior College and University Commission).

Duties and Responsibilities:

• Maintain the University catalog, ensuring accurate and up-to-date information on programs, courses, and academic policies.
• Track and update policies following approval from the University Policy Committee, maintaining a comprehensive record of policy changes and revisions.
• Work closely with the University Registrar to ensure consistency and accuracy in policies across all university documents and systems.
• Process Satisfactory Academic Progress for all student populations
• Ensure policies align with oversight organizations, such as BPPE and WSCUC, by staying abreast of regulatory changes and compliance requirements.
• Collaborate with relevant departments to gather and disseminate information about policy updates and changes.
• Conduct regular audits and reviews of policy documentation to identify discrepancies or areas for improvement.
• Assist in the development and implementation of processes to enhance the efficiency and effectiveness of policy management.
• Serve as a resource to university staff, faculty, and students on matters related to policies and compliance.
• Participate in relevant committees or task forces related to policy development and compliance.
• Contribute to the overall success of the Office of the Registrar by performing all other duties as required.

Knowledge, Skills, and Abilities Required:

• In-depth knowledge of higher education policies, regulations, and compliance requirements.
• Strong organizational and analytical skills with meticulous attention to detail.
• Effective communication skills, both verbal and written, with the ability to convey complex information clearly and accurately.
• Collaborative mindset, able to work closely with various departments and stakeholders to achieve policy consistency.
• Familiarity with oversight organizations, such as BPPE and WSCUC, and the ability to ensure policies align with their requirements.
• Ability to stay current with regulatory changes and compliance standards in the higher education sector.
• Proficiency in utilizing office equipment, computers, and relevant software applications for policy management.
• Strong written, oral, and digital communication skills.
• Proficiency with Google Suite and Microsoft Office.
• Flexibility with working hours.

Education and Experience:

• Bachelor's degree required.
• 2-3 years of experience in a role related to policy management or compliance within a higher education institution.
• Familiarity with BPPE and WSCUC regulations preferred.
• Prior experience in roles directly related to policy compliance preferred.

Limitations and Disclaimer

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an at-will basis, unless otherwise contractually bound. Westcliff University is an Equal Opportunity Employer