Regulatory Specialist

Westcliff University; Irvine (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Westcliff University is seeking a Regulatory Specialist to manage regulatory compliance, accreditation, licensure, and related reporting across the university and affiliated institutions.

You will coordinate documentation, ensure timely submissions, and work with academic and administrative teams. Reporting to the Director of Regulatory Initiatives, you’ll help maintain readiness and ongoing compliance for reviews and audits.

Qualifications

• Bachelor’s degree in a related field; Master’s degree preferred.
• 2–5 years of higher education compliance, accreditation, or regulatory affairs experience.
• Knowledge of accreditation standards and regulatory frameworks.

Responsibilities

• Support compliance with accreditation standards and regulatory requirements.
• Coordinate preparation, submission, and maintenance of reports and filings.
• Monitor deadlines and substantive changes for regulatory obligations.
• Collect and maintain records, evidence, and documentation.
• Assist with accreditation reviews, site visits, and audits.
• Collaborate with departments to gather data for regulatory initiatives.
• Track findings and improvements to support readiness and institutional effectiveness.
• Prepare materials for leadership and accrediting bodies.
• Maintain compliance calendars and repositories.
• Review policies to align with regulatory requirements.

Skills

Project management

Organizational skills

Documentation skills

Communication skills

Attention to detail

Education

Bachelor’s degree

Master’s degree

Higher education familiarity

Tools

Microsoft Office

Data management systems

Document repositories

Job description

Description

What if I told you it is possible to find a Company that lived to educate, inspire and empower others while creating a family atmosphere that truly appreciates and respects their team? Would you apply? What if I threw in strong Company values, outstanding benefits, and the opportunity for you to make a tangible impact and feel appreciated? See below for a feel of what the Company culture is (REALLY) like. Hint: it's amazing. At Westcliff, we are constantly striving to be the best while valuing each of our team members as human beings and succeeding together! Westcliff is a leader in innovative global education. We are respected for our transformative, technologically advanced programs and initiatives with a focus on excellence, social responsibility, and diversity. Our tagline – “Educate. Inspire, Empower.” – is a summary of our Mission Statement. As it suggests, the main focus of our University is to strive to enhance the opportunities of our students and employees to enjoy success through empowerment, as a result of their education and hard work. By joining the Westcliff team, you’ll be playing a significant role in our growth, having an opportunity to put your personal touch on Westcliff’s progress as we grow and succeed together!

Regulatory Specialist

Job Summary

The Regulatory Specialist supports regulatory compliance, accreditation, authorization, licensure activities for Westcliff University and its related institutions. This position assists in securing approvals and maintaining compliance with institutional accreditation, state and provincial regulatory bodies, licensing boards, and other governing agencies. The Regulatory Specialist coordinates documentation, reporting, monitoring, and compliance-related processes to support ongoing regulatory pursuits, obligations, and readiness. Working collaboratively with academic and administrative departments and reporting to the Director of Regulatory Initiatives, the position helps ensure the university secures the necessary approvals for its initiatives, maintains compliance, supports continuous quality improvement initiatives, and remains prepared for reviews, audits, site visits, and regulatory reporting requirements.

Duties And Responsibilities

• Support the university’s compliance with institutional accreditation standards, state and provincial regulations, licensing boards, and other regulatory requirements.
• Coordinate the preparation, submission, and maintenance of accreditation, authorization, licensure, and regulatory reports, applications, renewals, and related documentation.
• Monitor regulatory and accreditation requirements, deadlines, substantive changes, and reporting obligations to ensure ongoing compliance.
• Collect, organize, validate, and maintain compliance and accreditation records, evidence, and supporting documentation.
• Assist with accreditation reviews, self-studies, site visits, audits, annual reports, and continuous quality improvement initiatives.
• Research and communicate changes in regulatory, accreditation, and licensure requirements and assess potential impacts on university operations.
• Collaborate with academic and administrative departments to gather data, coordinate compliance activities, and support regulatory and accreditation initiatives.
• Track compliance findings, recommendations, corrective actions, and improvement plans to support accreditation readiness and institutional effectiveness.
• Prepare reports, summaries, presentations, and other materials for university leadership, accrediting agencies, and regulatory bodies.
• Maintain compliance calendars, tracking systems, and documentation repositories to support timely and accurate reporting.
• Assist with policy and procedure reviews to ensure alignment with applicable regulatory and accreditation requirements.
• Perform other related duties as assigned.

Qualifications

• Bachelor’s degree required (education, healthcare administration, or related field preferred); Master’s degree preferred.
• 2–5 years of experience in higher education compliance, accreditation, institutional effectiveness, regulatory affairs, or a related field.
• Knowledge of higher education accreditation standards and regulatory frameworks required. Direct experience with Westcliff’s accreditors and regulatory bodies preferred.
• Strong project management, organizational, and documentation skills.
• Experience coordinating complex projects involving multiple stakeholders and deadlines.
• Proficiency with Microsoft Office Suite, data management systems, and document repositories.
• Excellent written, verbal, analytical, and interpersonal communication skills.
• Ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.

Limitations and Disclaimer

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an at-will basis, unless otherwise contractually bound.

Westcliff University is an Equal Opportunity Employer