Records & Compliance Specialist

DelDOT; Dover (DE); On-site; USD 42,000 - 65,000; Full time

Job summary

DelDOT is seeking a Records Management Specialist to oversee creation, storage, retrieval, retention, and disposal of records across the organization. The role emphasizes compliance with laws, records security, and accurate information handling.

You will train staff on correct practices, develop and maintain systems for filing and reporting, and support public and agency requests for records. Strong attention to detail and organizational skills are essential.

Qualifications

• One year of experience in maintaining, filing, tracking, and retrieving physical, electronic, and digital records.
• One year of experience in reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies, and procedures.
• One year of experience using an automated information system to enter, update, modify, delete, retrieve, and report data.
• Six months’ experience using standard computer software/applications to create documents, develop spreadsheets, or maintain/update databases.
• Possession of an Associate’s degree or higher.

Responsibilities

• Coordinates and manages the maintenance, storage, retrieval, retention, and disposal of an organization’s records including physical, electronic, and digital files, documents, reports, and other information.
• Applies and ensures compliance with applicable laws, rules, regulations, standards, policies, and procedures, including security and confidentiality of records.
• Reviews, processes, and evaluates information for completeness and accuracy, and resolves discrepancies by researching and correcting inaccurate records.
• Creates and maintains record-keeping systems or logs to file, track, and retrieve documents or other information.
• Prepares, maintains, and implements records retention schedules and disposes of records in accordance with legal and organizational requirements.
• Educates and trains staff on proper record-keeping practices and policies.
• Monitors and evaluates the performance of record-keeping systems and makes recommendations for improvements.

Skills

Record keeping

Document processing

Automated information systems

Basic computer software

Education

Associate degree or higher

Job description

DelDOT is seeking a Records Management Specialist to oversee creation, storage, retrieval, retention, and disposal of records across the organization. The role emphasizes compliance with laws, records security, and accurate information handling.

You will train staff on correct practices, develop and maintain systems for filing and reporting, and support public and agency requests for records. Strong attention to detail and organizational skills are essential.