Records Clerk - Whiteville TN

MSCCN; Whiteville (TN); On-site; USD 18,000 - 26,000; Full time

Job summary

CoreCivic is seeking a Records Clerk in Tennessee to maintain inmate/resident records, verify compliance, and prepare files for transfers or archives. The role requires organizing confidential documents and coordinating with courts for disposition updates.

Responsibilities include processing court correspondence, managing discharge documents, and ensuring secure record storage. A high school diploma or GED and a valid driver’s license are required, with Word/Excel proficiency preferred.

Qualifications

• High school diploma, GED certification or equivalent is required.
• Experience in records management in a correctional institution or office preferred.
• A valid driver's license is required.
• Proficiency in Microsoft Word, Excel and other personal computer applications preferred.

Responsibilities

• Maintain inmate/resident records and files, ensuring accuracy and confidentiality.
• Assemble and organize records from multiple repositories; verify compliance and prepare for transfer or archiving.
• Handle court correspondence, verify bonds coverage, and monitor case disposition.
• Create and maintain up-to-date files, ensuring security and proper storage of records.

Skills

Microsoft Word

Excel

Education

High school diploma or GED

Tools

Microsoft Word

Excel

Job description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience,

$15.76 per hour

At CoreCivic, our employees are driven by a deep sense of service, high standards of professionalism and a responsibility to better the public good. We are currently seeking a Records Clerk who has a passion for providing the highest quality care in an institutional, secure setting. Come join a team that is dedicated to making an impact for the people and communities we serve.

The Records Clerk is responsible for the maintenance, updating and disposition of all inmate/resident records and files.

Assemble inmate/resident files from all repositories; review all inmate/resident records for compliance with policies; verify and correct, as necessary, composition of inmate/resident files; and prepare records for transfers or archives as appropriate.

Receive all correspondence from courts regarding inmates/residents and respond as necessary; verify that court bonds received fully cover all sentences of inmates/residents; and monitor disposition of the cases of inmates/residents following court appearances. Initiate contact with internal staff, local jurisdictions and courts regarding inmate/resident record information.

Create and maintain up-to-date general and inmate/resident files in an organized manner, to include sorting, labeling, filing and retrieving, in accordance with corporate policies and/or procedures for file set-up, composition, retention and storage procedures; maintain confidentiality and security of records.

Maintain an up-to-date list of inmates/residents scheduled for discharge; process parole certificates, letters of discharge, release authorizations and release notifications.

Additional Qualifications/Responsibilities

• High school diploma, GED certification or equivalent is required.
• Experience in records management in a correctional institution or office preferred.
• A valid driver's license is required.
• Proficiency in Microsoft Word, Excel and other personal computer applications preferred.
• Minimum age requirement: Must be at least 18 years of age.