Records Clerk: Precise Data Entry & Public Records

City of Indianapolis and Marion County; Indiana (PA); On-site; USD 32,000 - 44,000; Full time

Job summary

The City of Indianapolis and Marion County's Recorder’s Office seeks a detail-oriented clerk responsible for recording documents for permanent public records and assisting customers with locating records and understanding recording requirements.

The role emphasizes policy adherence, accuracy in data entry, and providing professional, courteous service. Candidates should have office experience, strong typing, and the ability to balance payments in a fast-paced environment.

Qualifications

• High school diploma or equivalent with two years in an office or front-facing customer service role.
• One year of computer data entry experience and ability to learn recording standards.
• Proficiency in Windows and Microsoft Office, with strong written and oral communication.
• Ability to multi-task, balance tenders, and maintain detailed, accurate records.
• Discretion, confidentiality, and professional demeanor are essential.

Responsibilities

• Review incoming documents to ensure Indiana Code compliance.
• Interpret document information and transcribe data using recording software.
• Audit information in land records system and correct errors.
• Research and retrieve recorded documents via software, microfilm, or other sources.
• Collect and process recording fees and copies, provide courteous customer service.
• Maintain confidentiality and follow standard procedures.
• Operate under supervision with routine duties and occasional expanded responsibilities.

Skills

Customer service

Data entry

Attention to detail

Typing 45 wpm

Written and verbal communication

Confidentiality

Multitasking

Education

High school diploma or equivalent

Tools

Recording software

Windows OS

Microsoft Office

Land records system

Job description

The City of Indianapolis and Marion County's Recorder’s Office seeks a detail-oriented clerk responsible for recording documents for permanent public records and assisting customers with locating records and understanding recording requirements.

The role emphasizes policy adherence, accuracy in data entry, and providing professional, courteous service. Candidates should have office experience, strong typing, and the ability to balance payments in a fast-paced environment.