Records Clerk PT

Village of Palm Springs; Florida; On-site; USD 32,000 - 45,000; Full time

Job summary

Village of Palm Springs is seeking a detail-oriented clerk to support services with accurate data handling and friendly public interaction.

The role involves processing reports, maintaining records, and using office equipment. A high school diploma or equivalent is required, with at least one year of clerical experience or an equivalent combination of training and education. Strong computer and communication skills are essential.

Qualifications

• Must have a high school diploma or acceptable equivalency.
• One year of clerical experience; comparable training may substitute for the above minimum qualifications.
• Knowledge of business English, spelling and mathematics.
• Ability to operate computer.
• Ability to maintain complex clerical records and prepare reports.
• Ability to deal courteously with the public.
• Ability to access, input and retrieve information from computer.

Responsibilities

• Processes and maintains reports, distributes report copies to proper divisions and other outside agencies.
• Processes entries for various incidents as required.
• Performs statistical and record keeping functions.
• Acts as receptionist, giving general information concerning regulations.
• Operates office machines and equipment.
• Accesses, inputs and retrieves information from a computer.
• Maintains various records and makes reports.

Skills

Business English

Spelling

Mathematics

Computer skills

Public interaction

Education

High school diploma or equivalent

Tools

Office machines

Job description

• Types from copy, rough draft or general instructions, all materials relating to activities in the services.
• Processes and maintains reports, distributes report copies to proper divisions and other outside agencies.
• Processes entries for various incidents as required.
• Performs statistical and record keeping functions.
• Acts as receptionist, giving general information concerning regulations.
• Operates office machines and equipment.
• Accesses, inputs and retrieves information from a computer.
• Maintains various records and makes reports.
• Maintains files and records pertaining to the department.

The omission of specific statements of duties does not exclude them from the classification if the work is similar, related or a logical assignment for this classification. Other duties may be required or assigned. Employees must possess a high school diploma or an acceptable equivalency diploma. One (1) year of clerical experience. A comparable amount of training, education or experience may be substituted for the above minimum qualifications.

• Knowledge of business English, spelling and mathematics.
• Knowledge of modern office machines, practices and procedures.
• Ability to maintain complex clerical records and prepare reports from same.
• Ability to operate computer.
• Ability to make minor decisions in accordance with laws, ordinances, regulations and established policies.
• Ability to deal courteously with the public.
• Ability to access, input and retrieve information from computer.