Records Clerk — Corrections Inmate Files & Compliance

CoreCivic; Houston (TX); On-site; USD 22,000 - 31,000; Full time

Job summary

CoreCivic in Houston is seeking a Records Clerk to maintain inmate/resident records, ensure accuracy, and manage filing and archival duties in a secure setting. You will support compliance with policies while handling sensitive information.

The role requires proficiency in Microsoft Word and Excel, a valid driver’s license, and a commitment to confidentiality. This on-site position contributes to public safety and operational efficiency at the facility.

Qualifications

• High school diploma, GED certification or equivalent is required.
• Experience in records management in a correctional institution or office preferred.
• A valid driver's license is required.
• Proficiency in Microsoft Word, Excel and other personal computer applications preferred.

Responsibilities

• Assemble inmate/resident files from all repositories; review all inmate/resident records for compliance with policies; verify and correct, as necessary, composition of inmate/resident files; and prepare records for transfers or archives as appropriate.
• Receive all correspondence from courts regarding inmates/residents and respond as necessary; verify that court bonds received fully cover all sentences of inmates/residents; and monitor disposition of the cases of inmates/residents following court appearances. Initiate contact with internal staff, local jurisdictions and courts regarding inmate/resident record information.
• Create and maintain up to date general and inmate/resident files in an organized manner, to include sorting, labeling, filing and retrieving, in accordance with corporate policies and/or procedures for file set-up, composition, retention and storage procedures; maintain confidentiality and security of records.
• Maintain an up-to-date list of inmates/residents scheduled for discharge; process parole certificates, letters of discharge, release authorizations and release notifications.

Skills

Records management

Attention to detail

Discretion confidentiality

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

CoreCivic in Houston is seeking a Records Clerk to maintain inmate/resident records, ensure accuracy, and manage filing and archival duties in a secure setting. You will support compliance with policies while handling sensitive information.

The role requires proficiency in Microsoft Word and Excel, a valid driver’s license, and a commitment to confidentiality. This on-site position contributes to public safety and operational efficiency at the facility.