Records Associate 1

Kids for the Future; Saint Paul (MN); Hybrid; USD 25,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Retirement contributions

Paid time off

Job summary

ARRT is seeking a Records Associate for the Mendota Heights office, with a hybrid schedule combining on-site work and occasional remote days after training. This full-time role supports credential processing, scanning, and record maintenance.

You will collaborate with Education Review and Records teams, ensure accuracy, handle requests, and participate in process improvements while following procedures.

Qualifications

• High School Diploma or equivalent.
• Experience in records maintenance and scanning.
• Efficient time and resource management.
• Strong written and verbal communication.
• Proficiency with Microsoft Office.

Responsibilities

• Process record changes, renewals, verifications from multiple sources.
• Update record statuses and correspondence with registrants.
• Scan documents and prep for archiving.
• Coordinate with off-site storage and retrieve files.
• Support ARRT projects and continuous improvement.

Skills

Time management

Documentation

Independent work

Written & verbal communication

Analytical thinking

Adaptability

Attention to detail

MS Office

Education

High School Diploma

Tools

Scanner

Job description

• Location 1255 Northland Drive,Saint Paul, MN, 55120,United States
• Employee Type FT Non-Exempt

Description

Do you enjoy working with documents, data, and structured, repetitive tasks? Do you have a keen eye for detail and take pride in accuracy?

We have a great opportunity for you as a full-time Records Associate! This position offers a consistent Monday-Friday schedule, typically 8:00 a.m. to 4:30 p.m., at our convenient Mendota Heights location. You'll enjoy a quiet, relaxed professional work environment, excellent benefits , and the support of a small, collaborative team.

This hybrid position includes regular onsite work in our Mendota Heights office, with the possibility of working from home part of the week after training.

As the Records Associate , you’ll be providing essential services for ARRT by maintaining credential processing, mass mailings, scanning and updating records, all while you:

Promote accuracy of all information

Utilize database software to manage electronic and paper processes

Work collaboratively with the Education Review and Records teams

Duties and Responsibilities

Records Maintenance

·Accurately and efficiently process record changes, renewals, reinstatements, and verifications from acceptable sources such as the internet, mail, and fax.

·Update record statuses.

·Correspond with registrants as necessary.

·Provide requested materials.

·Document as appropriate.

·Escalate issues to Manager- Records and Education Review as appropriate.

·Use, clean, and perform basic maintenance on equipment such as fax/copier, scanner, label printer, folding machine and other mailing equipment.

·Coordinate record storage with off-site record storage company and retrieve files as necessary.

·Assist with other duties as assigned.

Scanning

·Perform any prep work required to documents before, during, or after scanning, including validating, and archiving files.

·Scan documents as required including documents for: Records and Education Review teams, as well as other departments. This includes documents for audit, name change documents, examination applications, ethics documents, assessment documents and other correspondence documents.

Records Associate 1

·Model exemplary customer service via communications with external and internal customers.

·Communicate and collaborate with other staff members in a culture of continuous quality improvement while identifying and recommending process improvements.

·Assist with call sheet processing.

·Assis with mailings, including mass mailings.

·Assist in maintaining and updating record department materials.

·Participate in meetings or projects requiring Records representation.

·Participate in the talent acquisition process for department.

·Participate in ongoing learning activities.

·Embrace ARRT’s commitment of providing world class customer service.

·Support organizational priorities through active participation in ARRT Projects as assigned.

·Proactively manage and deliver assigned ARRT project work.

·Other duties as assigned and modified as business needs dictate.

Requirements

Minimum Qualifications

·High School Diploma or equivalent

Preferred Qualifications

·Experience in records maintenance and scanning

Skills and Abilities:

·Efficient time and resource management and organizational skills.

·Record, document, and maintain system information.

• Experience working both independently and collaboratively.
• Proven written and verbal communication skills, including solid knowledge of appropriate spelling, punctuation, and grammar usage.
• Ability to apply logical, critical thinking, and problem-solving skills to analyze a variety of different situations with several possible explanations or alternatives and make decisions.
• Ability to easily adapt to change based on the needs of the position, department, or organization.
• Demonstrated ability to prioritize multiple assignments with strong attention to detail, accuracy, and ability to think analytically.
• Demonstrated proficiency with computer technology and software programs, including the Microsoft Office suite.
• Desire to acquire knowledge and skills necessary to accomplish results and new challenges.
• Demonstrated ability to understand and follow written procedures.
• Experience in understanding and adhering to procedures and policies.

Physical Demands:

Close Visual Acuity: Preparing and analyzing data; viewing a computer screen; and extensive reading

Fingering: Typing, or otherwise working, primarily with fingers

Hearing: Ability to receive detailed information through oral communication

Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position

Reaching: Extending hand(s) and arm(s) in any direction

Repetitive Motions: Substantial movements (motions) of the wrists, hands, and/or finger

Sedentary Work: Sitting most of the time; occasional walking

Standing: Possible sustained periods of time

Talking: Spoken word activities can be relayed accurately, loudly, or quickly

Summary

The American Registry of Radiologic Technologists (ARRT) is a leading credentialing organization. ARRT offers certification and registration in a wide range of radiologic disciplines, helping people who work in medical imaging and radiation therapy to develop their careers. With nearly 360,000 registrants, we promote high standards of patient care with each new credential we award. Visit www.arrt.org for more information and for details on ourbenefit offerings including health insurance, retirement contributions, paid time off, and more. Pay rate is $21.00 per hour