Records Analyst

Jobtailor; Vestavia Hills (AL); On-site; USD 34,000 - 52,000; Full time

Job summary

Jobtailor is seeking a Records Clerk to oversee the organization and security of both physical and digital records. The role includes handling inquiries, performing audits, digitization, and coordinating with internal teams and external partners.

You will train staff, monitor workflows, and support administrative functions to ensure compliance and data integrity. The ideal candidate can lift up to 50 pounds, climb stairs, and operate records management software with attention to policy details

Qualifications

• Experience with records management, retention policies, and compliance.
• Ability to lift up to 50 pounds and climb stairs.
• Familiarity with digital and physical records management workflows.
• Experience training staff and explaining policies.

Responsibilities

• Provide customer service, records management, and administrative support.
• Respond to inquiries and resolve records-related issues.
• Maintain and secure physical and digital records.
• Conduct audits and manage retention and destruction schedules.
• Digitize documents and ensure data integrity.
• Liaise with internal departments, vendors, and external agencies.
• Coordinate records storage and retrieval.
• Provide training and recommend process improvements.
• Assist with work assignments, training, scheduling, and staff monitoring as a lead worker.
• Prepare correspondence and reports and maintain documentation.
• Coordinate communications and support departmental activities.
• Enter, update, and organize data using records management software.
• Collaborate with stakeholders and vendors regarding department activities.
• Schedule activities and perform general administrative duties.
• Manage inventory through audits, usage tracking, and inventory control procedures.
• Attend training, conferences, and classes to remain current on practices, trends, and regulatory changes.

Skills

Records Management

Data Entry

Document Digitization

Auditing

Inventory Control

Customer Service

Training

Collaboration

Problem Solving

Communication

Education

Driver's License

Tools

Microsoft Excel

Microsoft Publisher

Microsoft Outlook

Multi-Purpose Printers

Scanners

Job description

Responsibilities

• Provide customer service, records management, and administrative support
• Respond to inquiries and resolve records-related issues
• Maintain and secure physical and digital records
• Conduct audits and manage retention and destruction schedules
• Digitize documents and ensure data integrity
• Liaise with internal departments, vendors, and external agencies
• Coordinate records storage and retrieval
• Provide training and recommend process improvements
• Assist with work assignments, training, scheduling, and staff monitoring as a lead worker
• Prepare correspondence and reports and maintain documentation
• Coordinate communications and support departmental activities
• Enter, update, and organize data using records management software
• Collaborate with stakeholders and vendors regarding department activities
• Schedule activities and perform general administrative duties
• Manage inventory through audits, usage tracking, and inventory control procedures
• Attend training, conferences, and classes to remain current on practices, trends, and regulatory changes

Requirements

• Driver's license
• Work experience using computer software for organizing and tracking records, files, and documents, including Microsoft Access, Publisher, Excel, Outlook, multi-purpose printers, and scanners
• Experience working with a Records Retention System requiring adherence to policies, procedures, and legal guidelines for handling, storage, and destruction of records
• Experience conducting research using various sources, including the internet and historical/archived documents and information
• Experience explaining policies, procedures, and/or legal guidelines for training personnel, responding to customer inquiries, and/or relaying information
• Ability to lift objects up to 50 pounds
• Ability to climb stairs/ladder
• Ability to maintain professional certifications and licenses through relevant professional development

Core Competencies

Demonstrates expertise in records management, including maintaining and securing physical and digital records, conducting audits, and ensuring compliance with retention policies. Proficient in using records management software and providing customer service while coordinating departmental activities.

Highest-signal resume keywords

• Records Management
• Microsoft Access
• Data Integrity
• Records Retention System
• Customer Service

ATS Optimization Keywords

Hard Skills

• Records Management
• Data Entry
• Document Digitization
• Auditing
• Inventory Control

Soft Skills

• Communication
• Training
• Collaboration
• Problem Solving

Certifications & Qualifications

• Driver's License

Industry Keywords

• Records Retention
• Legal Guidelines
• Policies and Procedures
• Customer Inquiries
• Professional Development

Tools & Technologies

• Microsoft Excel
• Microsoft Publisher
• Microsoft Outlook
• Multi-Purpose Printers
• Scanners